Survey distribution to external stakeholders

Purpose

1.1. Automate the end-to-end process of creating, distributing, and tracking agricultural stakeholder surveys across multiple communication channels, ensuring efficient data collection, stakeholder engagement, and advocacy alignment.
1.2. Ensure all survey invitations, reminders, and follow-ups are delivered accurately and timely to farmers, suppliers, government contacts, and partners.
1.3. Centralize survey results for further analysis and reporting to drive industry association policy and collaboration initiatives.

Trigger Conditions

2.1. New survey creation or update in the association’s database or collaboration tool.
2.2. Scheduled survey cycles or campaign deadlines.
2.3. Manual trigger by association advocacy coordinators.
2.4. Receipt of external request for stakeholder feedback.

Platform Variants

3.1. Google Forms
- Feature/Setting: “Send form via email” API; configure email distribution to stakeholder group list using Google Apps Script.
3.2. SurveyMonkey
- Feature/Setting: “Send Survey” API; automate recipient lists and schedule distribution.
3.3. Microsoft Forms
- Feature/Setting: “Share via Email” in Office 365 automation; connect via Power Automate.
3.4. Typeform
- Feature/Setting: “Responses API”; schedule invites with Zapier or webhook workflow.
3.5. Qualtrics
- Feature/Setting: “Distributions API”; automate batch email or SMS to stakeholder segments.
3.6. Mailchimp
- Feature/Setting: “Campaigns API”; send survey invites through templated campaigns.
3.7. SendGrid
- Feature/Setting: “Mail Send API”; automate email with survey links.
3.8. Twilio
- Feature/Setting: “Programmable SMS API”; distribute survey links to mobile stakeholders.
3.9. WhatsApp Business
- Feature/Setting: “Send Message” via WhatsApp Cloud API; deliver survey links directly.
3.10. Slack
- Feature/Setting: “Chat.PostMessage API”; notify and collect participation in stakeholder channels.
3.11. Microsoft Teams
- Feature/Setting: “Send message” via Graph API; post survey access links in teams.
3.12. HubSpot
- Feature/Setting: “Email Send” API; manage bulk invite distribution with CRM segmentation.
3.13. Salesforce
- Feature/Setting: “Marketing Cloud Email API”; distribute personalized survey invites for contacts.
3.14. Constant Contact
- Feature/Setting: “Email Campaign API”; schedule and send stakeholder emails with survey links.
3.15. Zoho Survey
- Feature/Setting: “Send Survey” API; automate delivery based on filtered lists.
3.16. ActiveCampaign
- Feature/Setting: “Automations”; set trigger-based survey delivery via email.
3.17. Pabbly Email Marketing
- Feature/Setting: “Send Transactional Email API”; deliver survey invitations.
3.18. Monday.com
- Feature/Setting: “Automations + Emails & Activities” app; trigger survey dispatch on task update.
3.19. Airtable
- Feature/Setting: “Automations”; trigger ‘send email’ with survey links on stakeholder form update.
3.20. Facebook Messenger
- Feature/Setting: “Send API”; deliver survey links via chatbots to page followers.
3.21. LinkedIn
- Feature/Setting: “Message API” for LinkedIn Pages; broadcast survey access to all members.
3.22. Outlook
- Feature/Setting: “Send an Email (V2)” via Microsoft Power Automate or Graph API.
3.23. SMS Gateway (e.g., Nexmo/Vonage)
- Feature/Setting: “Send SMS API”; distribute links to external mobile users.

Benefits

4.1. Eliminates manual coordination and error-prone distribution, ensuring all stakeholders are reached.
4.2. Accelerates feedback cycles, enabling data-driven advocacy and collaborative actions.
4.3. Standardizes communication, improving traceability and compliance with association policies.
4.4. Frees resources, allowing teams to focus on engagement and response analysis rather than repetitive distribution tasks.