Cleaning staff assignment and rotation workflows

Purpose

1.1. Automate assignment and rotation of cleaning staff in Bahá’í houses of worship, ensuring all spaces are maintained efficiently.
1.2. Automates task allocation based on availability, shift balancing, and area requirements, minimizing human error and manual scheduling.
1.3. Reduces administrative workload by centralizing staff notifications, updates, and performance logs with automated workflows.
1.4. Enables automated tracking of coverage, cleaning supply usage, task completions, and absence handling to optimize resource management and compliance.

Trigger Conditions

2.1. New service schedule publish or update initiates automated reassignment of cleaning staff.
2.2. Shift change or completion detected (manual entry, time clock, RFID check-in) triggers automated rotating assignments.
2.3. Staff unavailability report or absence automates real-time reallocation of duties.
2.4. Facility or space marked "dirty" via IoT sensor or incident report triggers instant automated deployment of staff.

Platform Variants

3.1. Slack
• Feature/Setting: Webhooks and Scheduled Messages — automates rota notifications and absence alerts.
3.2. Microsoft Teams
• Feature/Setting: Graph API with Adaptive Cards — automate task distribution and shift confirmations.
3.3. Trello
• Feature/Setting: API for board/card automation — auto-assign cleaning areas and update statuses.
3.4. Google Calendar
• Feature/Setting: Calendar API event creation — rotation shifts automatically blocked and remain visible.
3.5. Twilio SMS
• Feature/Setting: Messaging API — automates staff reminders and urgent coverage requests by SMS.
3.6. SendGrid
• Feature/Setting: Email API — distributes automated shift confirmations, checklist reminders.
3.7. Zoho People
• Feature/Setting: Shift Scheduler API — integrates to automate shift swaps and break notifications.
3.8. BambooHR
• Feature/Setting: Time Tracking/API — auto-update attendance and automate leave triggers.
3.9. When I Work
• Feature/Setting: Scheduling and Notifications API — automate shift generation and push alerts.
3.10. Asana
• Feature/Setting: Task API — automates task assignment and completion follow-ups for cleaning routines.
3.11. Salesforce
• Feature/Setting: Service Cloud API — automate service request handling and staff disposition logging.
3.12. Notion
• Feature/Setting: Database API — auto-update task lists, automate status transitions.
3.13. Monday.com
• Feature/Setting: Automations and Workflows — automate recurring assignments and absence handling.
3.14. Zapier
• Feature/Setting: Multi-service Automation — trigger assignment automations across platforms.
3.15. Google Sheets
• Feature/Setting: Apps Script API — automate schedule creation and conflict resolution.
3.16. Outlook
• Feature/Setting: Calendar Events API — auto-populate cleaning staff shifts in shared calendars.
3.17. ServiceNow
• Feature/Setting: Task API — automate incident-to-cleaner assignment.
3.18. Kronos Workforce Ready
• Feature/Setting: Scheduling Integration — automate roster creation, updates, and compliance reporting.
3.19. HubSpot
• Feature/Setting: Workflow Automation — automate reporting of completed cleans and staff engagement.
3.20. Jotform
• Feature/Setting: Form Submission Triggers/API — automate incoming cleaning requests and staff acknowledgement.

Benefits

4.1. Automates repetitive manual scheduling, ensuring fairness and transparency.
4.2. Reduces errors by automating task delegation and real-time redistributions for absences.
4.3. Increases staff accountability via automated notifications and tracked completions.
4.4. Optimizes cleaning resource allocation with automation of supply and coverage checks.
4.5. Improves facility hygiene standards using automated triggers for immediate interventions.
4.6. Enhances operational efficiency by centralizing and automating staff communication.