Facility Operations & SafetyPurpose
1.2. Automating task delegation based on staff rosters, pool usage, water tests, weather events, and patron attendance for optimal hygiene and safety.
1.3. Enables automated documentation and report generation for compliance, audits, and continuous improvement in facility operations and safety.
Trigger Conditions
2.2. High pool occupancy or peak visitor periods detected.
2.3. Scheduled date/time arrives (e.g., end of day, every two hours).
2.4. Sensor-detected events: air/water quality drops below threshold.
2.5. Facility booking or event completion.
2.6. Incident reports or maintenance alerts requiring cleaning intervention.
Platform Variants
3.1. Google Calendar
- Feature: API event creation
- Setting: Create recurring cleaning events for assigned team; automated notifications on changes.
3.2. Microsoft Teams
- Feature: Schedule notifications via Bot
- Setting: Automated cleaning reminders sent to staff channels; task assignment based on role.
3.3. Slack
- Feature: Workflow Builder
- Setting: Automated DM with cleaning assignments; bot posts scheduled reminders.
3.4. Twilio SMS
- Feature: Programmable Messaging
- Setting: Automate SMS alerts to cleaning staff at scheduled intervals or upon trigger.
3.5. SendGrid
- Feature: Scheduled email API
- Setting: Automatedly emails cleaning checklists and schedules as attachments.
3.6. Asana
- Feature: Task creation via API
- Setting: Trigger new cleaning task assignment with automated due dates; assigns to cleaning team.
3.7. Trello
- Feature: Card automation
- Setting: Board automator adds new cleaning cards under assigned staff each day.
3.8. Monday.com
- Feature: Automated Workflows
- Setting: Assigns cleaning tasks when certain facility usage metrics are logged.
3.9. Salesforce
- Feature: Process Builder workflow
- Setting: Creates service cases for cleaning upon facility event closure.
3.10. Jira
- Feature: Automation rules
- Setting: Tickets are automatedly assigned based on detected events or time triggers.
3.11. Zoho Creator
- Feature: Workflow rules
- Setting: Automates cleaning job entries upon booking or sensor event.
3.12. Airtable
- Feature: Automations
- Setting: Creates new records and notifies staff for every scheduled cleaning cycle.
3.13. ServiceNow
- Feature: Flow Designer
- Setting: Automates work orders for cleaning tasks upon occupancy or event triggers.
3.14. Smartsheet
- Feature: Automated Alerts
- Setting: Automatedly notifies duty staff and logs tasks upon scheduled intervals.
3.15. BambooHR
- Feature: Triggers from shift/attendance
- Setting: Cleaning schedules automatedly created on new shift approvals.
3.16. Notion
- Feature: Database automations
- Setting: Cleaning task pages created and linked to daily operational logs.
3.17. ClickUp
- Feature: Automations
- Setting: Automatically creates and assigns cleaning tasks from event completions.
3.18. HubSpot
- Feature: Workflow automation
- Setting: Sends cleaning request forms to staff after pool booking ends.
3.19. SAP SuccessFactors
- Feature: Workflow
- Setting: Assigns compliance-driven cleaning checklist tasks after roster update.
3.20. Intercom
- Feature: Automated messaging
- Setting: Automates real-time notifications to relevant teams upon incident triggers.
Benefits
4.2. Automates compliance documentation and ensures readiness for inspections.
4.3. Ensures timely response to hygiene incidents via automating notifications and task assignment.
4.4. Automates staff workload balancing, prevents missed tasks, and enhances operational transparency.
4.5. Scalable automator approach supports multi-location aquatic centre operations.