Faculty Coordination and HR**Purpose**
1.2 Automation covers reminders for expiring contracts, automated notifications to faculty and HR, digital approval flows, renewal document gathering, and compliance monitoring.
1.3 Automates extraction of contract data, proactive renewal prompts, centralized record updates, and reporting, facilitating seamless HR operations and minimizing risk of contract lapses.
**Trigger Conditions**
2.2 Receipt/upload of new or updated faculty contracts.
2.3 HR or department request for contract review automation.
2.4 Approval or processing status changes within faculty record system.
**Platform Variants**
3.1 **Twilio**
- API: Send SMS
- Feature/Setting: Automate SMS reminders to faculty with contract details; set up with scheduled triggers via Twilio Programmable Messaging.
3.2 **SendGrid**
- API: Send Email
- Feature/Setting: Automates email notifications for renewals; configure with dynamic templates and schedule via SendGrid Marketing Campaigns.
3.3 **Slack**
- API: chat.postMessage
- Feature/Setting: Automate Slack messages to HR/faculty channels; set up reminders and request approvals within workflow channels.
3.4 **Google Calendar**
- API: Events.insert
- Feature/Setting: Automates calendar events for contract expiry/renewal tracking; create scheduled events for stakeholders automatically.
3.5 **Outlook 365**
- API: Create event
- Feature/Setting: Automated meeting reminders and contract review slots added to Outlook calendars based on contract timelines.
3.6 **DocuSign**
- API: Envelope Creation & Sending
- Feature/Setting: Automates sending renewal documents for e-signature to faculty and HR; prepopulated fields based on contract records.
3.7 **Salesforce**
- API: Workflow Rules/Process Builder
- Feature/Setting: Automated contract status tracking and reminder tasks; configure workflow for renewal triggers and notifications.
3.8 **Airtable**
- API: Automations
- Feature/Setting: Automate tracking of contracts and sending scheduled reminders; sync contract data and automate status updates.
3.9 **Zapier**
- Automation: Scheduled Triggers
- Feature/Setting: Configure automations to trigger on approaching contract deadlines; link data between HR and communication tools.
3.10 **Microsoft Power Automate**
- Flow: Scheduled Cloud Flow
- Feature/Setting: Automated email and task creation using contract expiry dates; integrate with internal databases and communications.
3.11 **Google Sheets**
- API: Apps Script Triggers
- Feature/Setting: Automate detection of expiring contracts and trigger notification workflow based on Google Sheets records.
3.12 **Asana**
- API: Task Creation
- Feature/Setting: Automates creation of contract renewal tasks assigned to HR team with reminders; configure custom fields for contract dates.
3.13 **Trello**
- Power-Up: Card Aging & Butler Automation
- Feature/Setting: Automate trello card movements and reminders based on contract deadline labels.
3.14 **Monday.com**
- Automation: Date arrives trigger
- Feature/Setting: Automates notifications and item status changes for contract lifecycle tracked in Monday Boards.
3.15 **Zoho People**
- Feature: Contract End Date Reminder
- Feature/Setting: Automates reminder emails and workflows when contract end dates approach, using built-in automation settings.
3.16 **ClickUp**
- Automation: Due Date Reminder
- Feature/Setting: Automate tasks, notifications, and renewal workflows configured through ClickUp automations for contracts.
3.17 **Freshservice**
- Workflow Automator: Contract Lifecycle
- Feature/Setting: Automates contract renewal tickets, status updates, and alerts within service management portal.
3.18 **HubSpot**
- Workflow: Task/Email Automation
- Feature/Setting: Automate workflow for contract renewal sequences, including emails, tasks, and status updates.
3.19 **Workday**
- Business Process: Contract Management
- Feature/Setting: Automate contract expiry milestone tracking, renewal approval routing, and notification to managers.
3.20 **Calendly**
- API: Event/Reminder Trigger
- Feature/Setting: Automate sending contract review meeting invites synced to contract timelines using Calendly scheduled events.
**Benefits**
4.2 Automate compliance, audit trails, and documentation for HR policies.
4.3 Enhances communication with automated alerts for faculty and HR.
4.4 Increases faculty satisfaction through streamlined renewals.
4.5 Automation reduces contract lapses and costly administrative errors.
4.6 Automates document preparation and approval routing, saving HR time.
4.7 Automator-driven tracking enables quick management reporting.
4.8 Automatable scalability as faculty or contract count grows.
4.9 Improves consistency and reliability through automated reminders.
4.10 Enables audit-ready documentation and renewals history—automatedly maintained.