Payroll triggers based on completed jobs

Purpose

1.1. Automate payroll disbursement for field technicians upon successful job completion, reducing manual processing time, errors, and delays.
1.2. Eliminate inconsistencies in technician compensation by directly syncing job status with payroll actions.
1.3. Integrate job management solutions with payroll to accurately reflect completed duct cleaning jobs in payment records.
1.4. Provide real-time notifications and pay updates to staff, especially for remote or field HVAC teams, increasing transparency and trust.
1.5. Ensure that only validated, quality-checked jobs trigger payment, supporting compliance and customer satisfaction.

Trigger Conditions

2.1. Technician marks job as completed in job management platform.
2.2. Job passes supervisor quality review or digital checklist.
2.3. Customer electronically signs off on work or submits feedback.
2.4. All required documentation, photos, or invoices are uploaded to central system.
2.5. Specific job code or tag (e.g., “Completed–Payroll”) is assigned in the system.

Platform Variants

3.1. QuickBooks Online
• Payroll API: Configure automation to run on new Time Activity posted after job completion.
3.2. ADP Workforce Now
• API Integration: Sync with job completion event to add hours automatically to payroll cycle.
3.3. Gusto
• Time Tracking API: Trigger pay calculation when technician logs out of job on mobile app.
3.4. Xero
• Payroll Timesheet Import: Use API to push completed job hours for pay authorization.
3.5. Paychex Flex
• Custom Payroll Integration API: Add entries from validated field jobs for instant pay runs.
3.6. ServiceTitan
• Webhook: Trigger upon completed task, send data to payroll endpoint for pay issuance.
3.7. Housecall Pro
• Job Completion Event: Use external automation to initiate payroll record entry.
3.8. FreshBooks
• Time Tracking API: Transfer logged job completion as billable technician work.
3.9. Deputy
• Scheduling API: Mark shifts as “completed” upon job close; trigger pay record update.
3.10. BambooHR
• Custom Action: Auto-create payroll entries when “job completed” tag is received.
3.11. Zenefits
• Workflow Automation: Payroll task triggered by job status webhook.
3.12. Paylocity
• Activities API: Update technician earnings when job workflow changes to “complete.”
3.13. Square Payroll
• Employee Hours API: Feed new hours from completed cleaning jobs.
3.14. Workday
• Studio Integration: Map job completion events to payroll input object.
3.15. UKG Pro
• Integration Hub: Sync completed jobs to payroll batch updates.
3.16. Rippling
• Workflow Automation: Create pay run based on external completed-job triggers.
3.17. Zapier (multi-platform bridge)
• Webhook Catcher: Listen to job-completion, direct to payroll app’s API.
3.18. Microsoft Power Automate
• Event Flow: Automate HR/payroll record writing on job-complete event from CRM.
3.19. Monday.com
• Automations: Move item to “Payroll” group upon job completion, trigger external payroll push.
3.20. Google Sheets + Apps Script
• Time Entry Script: Automatically transfer completed job details to a payroll sheet for batch payment.
3.21. Salesforce Field Service
• Process Builder: Trigger pay calculation when work order status is set to “completed.”
3.22. Oracle HCM Cloud
• Workflow: Link external job completed event to payroll submission object.
3.23. SAP SuccessFactors
• Integration Center: Automate transfer of completed field jobs to payroll record.

Benefits

4.1. Reduces payroll processing time; instant pay-ready records, aligns with technician output.
4.2. Ensures accuracy, minimizing pay disputes and double-entry errors.
4.3. Enhances staff motivation via rapid, transparent payment for completed work.
4.4. Supports HR, finance, and compliance with full audit trail of job-pay links.
4.5. Seamlessly scales across teams, offices, and complex HVAC job schedules.