Temporary access automation for collaborators

Purpose

1.1. Automate granting, managing, and revoking temporary file/document access for collaborators in creative projects, ensuring security and efficiency.
1.2. Enables automated access expiration, auditability, and compliance in high-value asset management for artists and creative professionals.
1.3. Facilitates rapid onboarding and offboarding of external contributors and clients via automated file access processes.

Trigger Conditions

2.1. New collaborator onboarding form is submitted.
2.2. Project manager flags document for external review.
2.3. Deadline for collaboration expires.
2.4. Automated detection of inactivity or manual revocation request.
2.5. Completion or cancellation of a client project signaled via project management tool.

Platform Variants

3.1. Google Drive
• Feature: "Permissions API" — automate sharing file/folder, set expiration date, remove access; configure via Drive API "Permissions: create" and "Permissions: delete".
3.2. Dropbox
• Feature: "Sharing API" — automates invitation and access expiry with /sharing/add_file_member and /sharing/remove_file_member.
3.3. Box
• Feature: "Collaborations endpoint" — automate adding collaborator with set expiration, configure via /collaborations API.
3.4. Microsoft OneDrive
• Feature: "Invite API" — automate share links with expiration using /invite endpoint.
3.5. SharePoint
• Feature: "Share Link API" — automate access grants, set expiry, configure using /share endpoint, automate access revoked post-expiry.
3.6. Adobe Creative Cloud
• Feature: "Cloud Storage API" — automate shared folder invite with explicit revoke-time; configure using /share endpoint.
3.7. Egnyte
• Feature: "Permission Management API" — automate adding/removing collaborator by expiration date.
3.8. Citrix ShareFile
• Feature: "Permission API" — automate access sharing, set auto-expiry, configure /permissions.
3.9. Smartsheet
• Feature: "Share Sheet API" — automate sharing sheets with collaborators, configure via POST /shares, auto-remove after X days.
3.10. Docusign Rooms
• Feature: "Rooms API" — automate view-only document sharing for a timespan, revoke via PATCH /rooms.
3.11. Slack
• Feature: "Files: Shared Public URL" with scheduled revoke, automate via files.sharedPublicURL and files.revokePublicURL.
3.12. Monday.com
• Feature: "API v2: Shareable Boards" — automate guest access to file boards, scheduled removal via board deletion/mutation.
3.13. Trello
• Feature: "Board Invite API" — automate collaborator invite to board with scheduled cleanup via member removal.
3.14. Notion
• Feature: "Share API" — automate temporary sharing of pages/docs, automated unshare post-collaboration.
3.15. Airtable
• Feature: "Shared View Links" — automate link generation for records with expiry, automate delete view sharing.
3.16. Asana
• Feature: "Project Membership" — automate adding/removing temporary members, automate with POST/DELETE on /project_memberships.
3.17. HelloSign
• Feature: "Signature Requests" — automate sending expiring document links using signature_request/create_with_template.
3.18. Zendesk
• Feature: "Ticket Attachment API" — automate secure expiring links to attachments, revoke after SLA.
3.19. GitHub
• Feature: "Repository Invites" — automate collaborator invite with auto-revoke using org policies and scheduled removal via API.
3.20. WeTransfer
• Feature: "Transfer API" — automate transfer of large files with self-destruct/expiration date.

Benefits

4.1. Reduces manual work and risk—automates precise control of document access rights.
4.2. Accelerates collaboration—automated onboarding accelerates creative workflows.
4.3. Strengthens compliance—automation ensures audit logs and timed revocation of access.
4.4. Limits oversharing—automated expiry prevents prolonged unnecessary access.
4.5. Scalable—automation accommodates fluctuating teams without extra admin overhead.
4.6. Enhances data security—access automation reduces accidental leaks.