Finance & Accounting ProcessesPurpose
1.2. Automates validation by cross-verifying recorded sales against cash/bank deposits, minimizing manual errors and detecting discrepancies quickly.
1.3. Supports automated consolidation of sales data from e-commerce, physical registers, and third-party marketplaces into accounting ledgers for robust reporting, fraud detection, and inventory forecasting.
1.4. Automates the generation and distribution of reconciled sales reports for finance teams, auditors, and management, enhancing transparency and control over sales flows.
Trigger Conditions
2.2. Event-driven automation: Triggers when a sales batch closes, a payment is settled, or cash is deposited.
2.3. Manual trigger for immediate reconciliation upon management request or unexpected transaction influx.
Platform Variants
3.1. Shopify
• Feature/Setting: Orders API — automate extraction of daily sales orders using GET /admin/api/2023-04/orders.json?created_at_min=YYYY-MM-DD.
3.2. Square POS
• Feature/Setting: Transactions API — configure automation for GET /v2/locations/{location_id}/transactions for EOD sales.
3.3. QuickBooks Online
• Feature/Setting: SalesReceipt and BankTransaction APIs — automate syncing of reconciled sales data to SalesReceipts and automate comparison with BankTransactions.
3.4. Xero
• Feature/Setting: Accounting API /Invoices and /BankTransactions — automate daily push and match from sales systems for reconciliation.
3.5. WooCommerce
• Feature/Setting: REST API /orders — automate orders extraction via GET /wp-json/wc/v3/orders for reconciliation.
3.6. Stripe
• Feature/Setting: Balance Transactions API — automate retrieval of daily charges via GET /v1/balance/history.
3.7. PayPal
• Feature/Setting: Transactions API — automate download of GET /v1/reporting/transactions for daily sales.
3.8. Zoho Books
• Feature/Setting: Sales API — automate import of daily sales and automated reconciliation with bank feeds.
3.9. Microsoft Excel Online
• Feature/Setting: Automate Office Scripts for opening, reconciling, and closing daily sales spreadsheets.
3.10. Google Sheets
• Feature/Setting: Google Sheets API/Apps Script — automate daily import and reconciliation scripts using batchUpdate and spreadsheet functions.
3.11. Lightspeed Retail
• Feature/Setting: Sales API — automate GET requests for completed sales and automate cross-matching with payments.
3.12. Sage Intacct
• Feature/Setting: General Ledger and Cash Management APIs — automate push of reconciled transactions.
3.13. NetSuite
• Feature/Setting: REST API /records/salesOrder — automate retrieval, reconciliation, and automated entry into financial books.
3.14. Amazon Seller Central
• Feature/Setting: MWS Reports API — automate retrieval of GET_FBA_PAYMENT_REPORT and sales report automations.
3.15. BigCommerce
• Feature/Setting: Orders API GET /stores/{store_hash}/v2/orders — automate daily sales extraction.
3.16. eBay
• Feature/Setting: Sell Finances API — automate download of GET /finances/transaction for all sales.
3.17. FreshBooks
• Feature/Setting: Accounting API /invoices.list — automate daily sales sync and compare with received payments.
3.18. Vend (now Lightspeed)
• Feature/Setting: GET /api/register_sales endpoint — automate daily closing sale pulls for reconciliation.
3.19. Wave Accounting
• Feature/Setting: Transactions API — automate push of reconciled sales via POST /v1/transactions.
3.20. SAP Business One
• Feature/Setting: Service Layer Sales Orders endpoint and Journal Entry API — automate reconciliation and entry.
3.21. Oracle NetSuite
• Feature/Setting: REST API /record/v1/salesOrder — automate import, match, and update for daily reconciliations.
3.22. Magento Commerce
• Feature/Setting: REST API /V1/orders — automate orders read for reconciliation.
3.23. Square Banking
• Feature/Setting: Banking API — automate retrieval and matching of incoming sales settlements.
3.24. Clover POS
• Feature/Setting: Orders API — automate GET /v3/merchants/{mId}/orders for daily sales report extraction.
3.25. Pabbly
• Feature/Setting: Automation platform — automate integration of hobby store sales system and accounting app using prebuilt connectors.
Benefits
4.2. Automatedly ensures daily financial accuracy, uncovering discrepancies or fraud in near real-time.
4.3. Reduces operational costs through automation of repetitive finance tasks unique to hobby store retail.
4.4. Enables automated compliance with audit and reporting standards, with instant, automatedly generated exportable reports.
4.5. Real-time insight and transparency into cash flow, supporting automated financial forecasting and inventory restocking for hobby and crafts stores.