Auto-flagging of Overdue Receivables

Purpose

1. Automate detection and flagging of overdue receivables in FMCG wholesale finance operations, enabling proactive alerts, escalation, and reporting to minimize bad debt risk and improve cash flow.

2. Automatedly identify invoices breaching due dates, notify internal stakeholders, update records, prompt collections, and optionally block further orders until outstanding receivables are cleared.

3. Automating repetitive monitoring across disparate systems, ensuring no overdue receivable escapes attention through real-time notifications and escalations across multiple channels.

Trigger Conditions

1. Scheduled automation triggers at defined intervals (e.g., daily, hourly, EOD batch).

2. Event-based trigger when an invoice status changes or due date lapses without payment.

3. Automated data fetch from accounting, ERP, or CRM systems containing AR data for due-date validation.

Platform Variants (with functions/APIs for automation)

1. SAP S/4HANA

• Feature/Setting: "Accounts Receivable" – automate scheduled report of overdue invoices via ODATA API.
  

2. Oracle NetSuite

• Feature/Setting: SuiteScript Scheduled Script – automate lookup of past-due receivables and update custom flags.
  

3. QuickBooks Online

• Feature/Setting: API "Invoices: List" – automate invoices filter by "DueDate

4. Microsoft Dynamics 365

• Feature/Setting: "Customer aging snapshot" via Data Export Service – automate flag creation on overdue receivables entity.
  

5. Zoho Books

• Feature/Setting: REST API "Get Invoices" – automate scan for unpaid invoices where "due_date

6. Xero

• Feature/Setting: API "GET Invoices" with Status "AUTHORISED" and DueDate in past – automate overdue check.
  

7. FreshBooks

• Feature/Setting: API endpoint "clients/invoices" – automate script scans for overdue invoices.
  

8. Salesforce

• Feature/Setting: "Scheduled Apex" – automate job to query objects with "Outstanding Balance>0" and "DueDate

9. HubSpot

• Feature/Setting: Workflow automation using custom properties ("AR Due Date") and trigger-based automator.
  

10. Intuit API

• Feature/Setting: Invoice resource filter – automate via "due_date" and "balance" fields for late payments.
  

11. Stripe

• Feature/Setting: "List Invoices" API – automate looping for unpaid and past due invoices, auto-tag as flagged.
  

12. Square

• Feature/Setting: "ListInvoices" API, automate scheduled check for past-due receivables.
  

13. Odoo

• Feature/Setting: "account.move" model automation (via scheduled actions) – flag and automate notification on overdue.
  

14. MYOB

• Feature/Setting: AR API – automate to fetch and flag overdue customer invoices.
  

15. Sage Intacct

• Feature/Setting: "AR Invoice" object, automate scheduled report and webhooks for real-time flagging.
  

16. Wave

• Feature/Setting: "GET Invoices" API, automate filtering for "overdue" status.
  

17. Paypal

• Feature/Setting: "List Invoices" API, automate for paid status false and due date past, create auto-flag event.
  

18. Trello

• Feature/Setting: "Butler automation" to create due/overdue card flags from AR checklist power-ups.
  

19. Slack

• Feature/Setting: "Incoming Webhook" automation – send channel notification for every newly flagged overdue item.
  

20. Google Sheets

• Feature/Setting: Apps Script automation, scheduled function scans AR data for overdue based on date cell comparison and highlights row/auto-sends email.
  

21. monday.com

• Feature/Setting: Automations to trigger when "Due date + Status = Pending" and mark as "Overdue" with notify pulse.
  

22. Mailgun

• Feature/Setting: "Send Email" API, automate dunning email for newly flagged receivables.
  

23. Twilio

• Feature/Setting: SMS API, automate SMS to responsible sales reps/account managers when overdue is detected.
  

24. SendGrid

• Feature/Setting: Transactional Mail API, automate flag event-triggered emails to finance leaders.
  

25. Power Automate (Microsoft)

• Feature/Setting: Scheduled Flow, automate pulling data from ERP/Excel and flagging/pushing to Teams or Outlook.
  

Benefits

1. Automates the AR monitoring process, saving time and labor on manual reviews.

2. Higher accuracy due to automated flagging reduces missed overdue items.

3. Enables instant, automated notification and escalations via multiple channels (email/SMS/messaging/CRM).

4. Enhances cash flow through prompt collections, as automation speeds up response to late payments.

5. Auditable process ensures compliance and traceability, supporting external and internal audits.

6. Automatedly enforces customer credit policy by optionally blocking further orders until payment.

7. Scales easily to handle large data volumes typical in FMCG wholesaling with no incremental effort.

8. Consistent, rule-driven automation eliminates human inconsistency in overdue detection.