Financial KPI tracker updates and summaries

Purpose

1.1. Continuously capture, consolidate, and analyze financial KPIs (revenue, expenses, net profit, average spend per guest, occupancy rates, POS breakdowns) across all venues and time periods.
1.2. Centralize data from POS, accounting, payroll, and reservations systems for real-time financial oversight, fraud detection, and executive reporting.
1.3. Auto-generate visualized KPI summaries, email reports, and actionable insights for owners, managers, and finance officers for rapid decision-making and compliance.
1.4. Enable granular, multi-location visibility for performance benchmarking and forecasting tailored to adult nightlife environments.

Trigger Conditions

2.1. Periodic schedule (daily midnight, weekly, or custom finance cycle).
2.2. Upon new or updated KPIs in POS/accounting databases.
2.3. When thresholds breached (e.g., revenue drops, excessive expenses, chargebacks detected).
2.4. Manual ad-hoc request from management dashboard.

Platform Variants

3.1. Stripe
• Feature/Setting: Use 'Balance' and 'Payouts' API to extract transaction and payout data; webhook for new activity.
3.2. Square
• Feature/Setting: 'ListPayments' and 'ListRefunds' APIs for real-time revenue/expense tracking; schedule daily data pull.
3.3. Toast POS
• Feature/Setting: 'Financial Reports Export' API configured for nightly data push of sales, comps, and payment types.
3.4. Xero
• Feature/Setting: 'Reports - Profit and Loss' and 'Bank Statements' API for integrated financial KPIs; pull on schedule.
3.5. QuickBooks Online
• Feature/Setting: 'Reports API'—Profit & Loss, Balance Sheet, and Sales by Customer; pull weekly/monthly.
3.6. Lightspeed POS
• Feature/Setting: 'Sales Reports' endpoint; export summary for each department (bar, floor, private rooms).
3.7. Google Sheets
• Feature/Setting: 'Append values' API to ingest raw KPI data; 'Read values' to pull for summary creation.
3.8. Microsoft Excel Online
• Feature/Setting: 'Update row' and 'Table.Read' APIs to synchronize KPI dashboards.
3.9. Power BI
• Feature/Setting: 'Push Dataset' API for real-time visualization/alerts; connect scheduled dataset updates.
3.10. Tableau
• Feature/Setting: REST API 'Add Data Source' and 'Refresh Extract' for nightly KPI dashboards.
3.11. SAP Concur
• Feature/Setting: 'Expense Report GET' for submitting and syncing club-related expenses and travel costs.
3.12. FreshBooks
• Feature/Setting: 'List Invoices' and 'List Expenses' to track billable amounts and costs; extract for consolidation.
3.13. Sage Intacct
• Feature/Setting: 'General Ledger Report' API for account-based KPI metrics; pull by fiscal period.
3.14. Slack
• Feature/Setting: Post summary via 'chat.postMessage' API in #finance-alerts channel upon KPI update.
3.15. Microsoft Teams
• Feature/Setting: 'Send message' API to notify management with KPI summary card and attachments.
3.16. Gmail
• Feature/Setting: 'Send email' API auto-dispatches daily/weekly KPI summary to selected recipients.
3.17. Outlook 365
• Feature/Setting: 'CreateEvent' for KPI review meetings; 'SendMail' for automated reports.
3.18. MongoDB
• Feature/Setting: 'InsertOne' and 'Find' APIs to store and fetch granular KPI data for reporting.
3.19. MySQL/Azure SQL
• Feature/Setting: 'SELECT' on KPI tables scheduled nightly; trigger on insert for instant summarization.
3.20. Zapier Webhooks
• Feature/Setting: 'Catch Hook' to receive and route KPI data from disparate sources for processing.

Benefits

4.1. Achieves unified, accurate financial visibility with minimal manual effort.
4.2. Enables rapid anomaly detection (fraud, high cashouts, unusual patterns).
4.3. Delivers timely, structured insights to management teams for proactive action.
4.4. Supports regulatory compliance, audit readiness, and cross-location benchmarking.
4.5. Frees staff to focus on club operations, not spreadsheet maintenance.