Automated end-of-day cash flow reconciliation

Purpose

 1.1. Ensure all cash flow activities (sales, expenses, petty cash movements) are automatically recorded, aggregated, and reconciled with daily POS, bank, and e-wallet statements.
 1.2. Identify discrepancies, trigger alerts, update financial ledgers, and compile end-of-day reports for management and accounting.
 1.3. Support compliance, minimize manual errors, and save valuable operational hours for African restaurants.

Trigger Conditions

 2.1. POS system closes for the day or at scheduled time (e.g., 23:59).
 2.2. All bank and mobile payment API updates received for the business day.
 2.3. Manual override or end-of-day button pressed by manager.

Platform Variants

 3.1. Square POS
  • Feature/Setting: Webhook event "End of Day Close"; configure with endpoint to export daily sales summaries.

 3.2. Toast POS
  • Feature/Setting: Daily Summary Report API; schedule to push data on business close.

 3.3. Lightspeed
  • Feature/Setting: "EndOfDayReport" API; configure webhook for automated extraction.

 3.4. QuickBooks Online
  • Feature/Setting: "Create Journal Entry" API; used to log reconciled daily cash movement.

 3.5. Xero
  • Feature/Setting: "Bank Transactions" API; pull transaction data nightly for cross-verification.

 3.6. Sage Business Cloud
  • Feature/Setting: Transaction Import API; feed reconciled records for automated accounting.

 3.7. Zoho Books
  • Feature/Setting: "Bank Statements" API; upload reconciled statements for audit.

 3.8. Paystack
  • Feature/Setting: "Transaction Events" webhook; stream all card/mobile wallet settlements.

 3.9. Flutterwave
  • Feature/Setting: Transaction Verification API; pull payment settlement confirmations.

 3.10. Monnify
  • Feature/Setting: "Transactions API"; automate fetching daily settlement details.

 3.11. Kuda Bank
  • Feature/Setting: Business Account API for balance and statement retrieval.

 3.12. Google Sheets
  • Feature/Setting: Google Sheets API "Append Row"; store reconciliation logs.

 3.13. Airtable
  • Feature/Setting: "Create Record" API; archive end-of-day ledgers.

 3.14. Microsoft Excel (via Office 365)
  • Feature/Setting: Excel REST API; update reconciliation spreadsheets.

 3.15. Slack
  • Feature/Setting: "chat.postMessage" API; send automated end-of-day summary alerts.

 3.16. Microsoft Teams
  • Feature/Setting: Webhook/Connector; deliver daily reconciliation notifications.

 3.17. Zendesk
  • Feature/Setting: Ticket creation API to alert discrepancies to finance.

 3.18. SAP Business One
  • Feature/Setting: "Journal Entry" and "Bank Transactions" APIs to update ledgers.

 3.19. Oracle NetSuite
  • Feature/Setting: SuiteTalk REST API for automated posting and report generation.

 3.20. FreshBooks
  • Feature/Setting: Payments Import API; sync reconciled payment entries.

Benefits

 4.1. Eliminates manual reconciliation errors and reduces end-of-day workload significantly.
 4.2. Provides real-time alerts for unresolved discrepancies to responsible staff.
 4.3. Ensures cross-system data consistency and support for rapid audits.
 4.4. Frees up staff from repetitive tasks, focusing instead on core restaurant operations.
 4.5. Supports compliance and detailed financial tracking critical for business growth and transparency.