Payment processing and reconciliation alerts

Purpose

1 Enable automatic monitoring of payment transactions and trigger alerts for discrepancies or reconciliation needs across POS, e-commerce, and bank feeds specific to African restaurant operations.

2 Streamline accounts receivable and payable by cross-referencing daily sales, bank deposits, and EFTs for accurate recordkeeping, fraud prevention, and compliance.

3 Allow instant notification to finance staff and managers via multiple channels for timely error correction and improved cash flow visibility.

4 Integrate diverse local and international payment providers common to African cuisine establishments, including mobile money, card processors, and bank APIs.

5 Automate reconciliation with accounting platforms, ensuring every sale or refund is matched and variances are flagged or escalated.

Trigger Conditions

1 New payment transaction recorded in POS, e-commerce, or mobile money portal.

2 Daily batch sales processed but not matching banking deposits.

3 Refund or chargeback detected in payment processor account.

4 API call fails due to payment provider downtime.

5 Bank feed shows unrecognized transaction.

6 Manually flagged mismatch by accountant.

7 Scheduled reconciliation time reached without data sync.

8 Suspicious duplicate or unusually high-value transaction detected.

Platform Variants

1 Stripe

• Feature/Setting: PaymentIntent webhook; set endpoint to fire on payment creation/failure.

2 Paystack

• Feature/Setting: Transaction verification API v2; configure to validate each payment post-sale.

3 Flutterwave

• Feature/Setting: Transaction Events webhook; push alerts for failed or reversed payments.

4 Square

• Feature/Setting: Webhook for payment.updated event; triggers on settlement discrepancies.

5 Monnify

• Feature/Setting: getTransactions API; poll or subscribe for new payments and reconciliation status.

6 MTN Mobile Money

• Feature/Setting: Collection Webhook; configure for instant receipt of payment and reversal events.

7 Safaricom M-PESA

• Feature/Setting: C2B payment notification API; monitor for settlement confirming or pending states.

8 QuickBooks Online

• Feature/Setting: Bank Feeds API; trigger automation on mismatch between sales and deposits.

9 Xero

• Feature/Setting: Bank Statement Lines API; auto-check entries against POS sales data.

10 Sage Business Cloud

• Feature/Setting: Receipts API; match and reconcile daily takings with bank feeds.

11 FreshBooks

• Feature/Setting: Payments Webhook; alert finance staff for transaction failures or client refund.

12 Zoho Books

• Feature/Setting: Webhook for payment.created and payment.failed; automate discrepancy alerts.

13 Twilio SMS

• Feature/Setting: Messaging API; SMS alert manager on failed reconciliations.

14 Slack

• Feature/Setting: Incoming Webhook; send structured messages to #finance on error events.

15 Microsoft Teams

• Feature/Setting: Connector webhook; deliver payment or reconciliation alerts to finance channel.

16 Gmail

• Feature/Setting: Gmail API; auto-email accountant on reconciliation failure or suspected fraud.

17 SendGrid

• Feature/Setting: Transactional Mail API; trigger templated reconciliation alert emails.

18 Zapier

• Feature/Setting: Webhooks by Zapier; integrate and pass error payloads between services.

19 Shopify

• Feature/Setting: Order Paid webhook; verify against settlement reports.

20 Revel POS

• Feature/Setting: API endpoint for daily sales summary; trigger when actuals deviate from deposits.

21 Oracle NetSuite

• Feature/Setting: RESTlet for bank statement import and variance checks.

22 PesaLink

• Feature/Setting: Transaction notification endpoint; reconcile instant transfers with expected receipts.

23 Plaid

• Feature/Setting: Transactions API; monitor real-time bank activity for unrecognized entries.

24 Yoco

• Feature/Setting: Webhook for payment updates; alert on pending/failed payments.

25 Zoho CRM

• Feature/Setting: Workflow Rules on deal stage change involving payments or refunds.

Benefits

1 Eliminates manual effort in reconciling payments, increasing accuracy and reducing human error.

2 Enables instant detection of fraud, failed settlements, or processing errors, improving security.

3 Accelerates financial close and reporting by syncing banking and sales data in real time.

4 Ensures compliance with regulatory requirements for traceability and audit.

5 Improves decision-making by providing live, actionable finance data to restaurant management.

6 Scales easily as restaurant adds new payment channels or expands to multiple locations.

7 Supports both local (mobile money, regional banks) and international (card processors, e-wallets) payment flows.