Automated aging report for outstanding receivables

Purpose

1.1. Streamline generation of outstanding receivables aging reports for ammunition suppliers in wholesale/defense, providing real-time financial visibility.
1.2. Ensure timely identification of overdue payments to reduce credit risk, support decision-making, and facilitate customer payment follow-ups.
1.3. Replace manual spreadsheet tracking with automated data extraction, aggregation, categorization (current, 30, 60, 90+ days overdue), notification, and secure archiving.

Trigger Conditions

2.1. Scheduled interval (e.g., daily, weekly, monthly)
2.2. New accounts receivable entries added or updated
2.3. Manual trigger via dashboard/widget
2.4. API webhook signal from ERP or accounting software
2.5. Reaching threshold overdue balances

Platform Variants

3.1. SAP S/4HANA
• Function: Use ‘/sap/opu/odata/sap/API_OPPORTUNITY’ to fetch receivables and ‘Aged Receivables’ Fiori App for real-time reporting
• Sample: Configure OData API call, schedule job, map output to overdue buckets

3.2. Microsoft Dynamics 365 Finance
• Feature: ‘Customer aging snapshot’ data entity
• Sample: Schedule snapshot job, export data via OData endpoint

3.3. Oracle NetSuite
• Feature: Saved Searches API — Receivables aging
• Sample: Set criteria on customer balances, automate export via SuiteAnalytics Connect

3.4. QuickBooks Online
• API: ‘Reports AgedReceivablesDetail’ endpoint
• Sample: Set scheduled API call, parse response, email CSV

3.5. Xero
• API: ‘GetAgedReceivablesByContact’
• Sample: Trigger on new invoices, compile summary, route to mailbox

3.6. Zoho Books
• API: ‘Aging Details for Invoices’
• Sample: Set filter for days overdue, integrate email dispatch

3.7. FreshBooks
• Endpoint: ‘List all clients with outstanding balances’
• Sample: Loop clients, build report, send through Slack or Teams

3.8. Sage Intacct
• Object: ‘ARAGING’ function
• Sample: Monthly batch script, output Excel to SharePoint

3.9. Odoo
• Model: ‘account.aged.receivable.report’
• Sample: RPC Call, create PDF, attach to project record

3.10. Google Sheets
• Add-On: Apps Script — connect to ERP, auto-fill structured aging table
• Sample: Time-based trigger, formula-based aging calculation, auto-share

3.11. Salesforce
• Object: ‘Receivable__c’, scheduled Apex job
• Sample: Apex batch generates records grouped by overdue status

3.12. HubSpot
• Workflow: Deals in Pipeline, ‘Overdue Payments’ tag
• Sample: Task automation, Slack/Email alert on status change

3.13. Airtable
• Automation: Scheduled script using ‘Aging formula’
• Sample: Roll-up overdue amounts, email filtered views

3.14. Power BI
• Connector: Fetch data from accounting API, scheduled report
• Sample: Dataflow maps, notification subscriptions

3.15. Tableau
• Feature: Scheduled Extract Refresh, receivables dashboard
• Sample: Filter by business unit, push snapshot to SharePoint

3.16. Monday.com
• Automation: Custom integration with ERP, aging formula column
• Sample: Weekly automation, Slack board update

3.17. Slack
• Feature: Incoming Webhook — push report summary
• Sample: Bot posts overdue items to #finance channel

3.18. Microsoft Teams
• Feature: Scheduled email connector, adaptive cards
• Sample: Daily card lists top overdue customers

3.19. SendGrid
• API: SMTP relay for report PDF distribution
• Sample: Merge report, automated recipient list, track opens

3.20. AWS Lambda
• Function: Scheduled script (Python/Node) pulls data, assembles aging file
• Sample: S3 output, SNS email notification to finance

3.21. Dropbox
• Feature: ‘File upload API’ to archive generated reports
• Sample: Automatically syncs monthly aging PDF

3.22. DocuSign
• API: Report signoff workflow automation
• Sample: Route report for digital approval on completion

3.23. Jira
• Automation: Create ticket for high-risk overdue cases
• Sample: Issue links to customer profile, invoice detail

3.24. Asana
• Feature: Automated task creation for collection teams
• Sample: Rule triggers task on new report entries above threshold

Benefits

4.1. Accelerates identification of overdue accounts, supporting timely collections
4.2. Reduces risk of manual errors and missed receivables
4.3. Improves credit policy enforcement and resource allocation
4.4. Supports audit readiness and compliance with industry regulations
4.5. Frees up finance team capacity for value-added analysis
4.6. Enhances real-time visibility for leadership and stakeholders