Integration of payment gateways with accounting software

Purpose

1.1. Automate transactional data flow from payment gateways to accounting platforms for ammunition wholesale suppliers to streamline reconciliation, improve financial transparency, minimize manual entry errors, enhance real-time reporting, and ensure regulatory compliance with defense industry standards.
1.2. Consolidate multi-channel payment records, handle complex tax rules, and support robust audit trails for defense finance operations.
1.3. Enable timely identification of discrepancies, automate invoice-matching, expense categorization, and VAT/GST handling for munitions transactions.

Trigger Conditions

2.1. Receipt of a payment or refund via any configured gateway.
2.2. Periodic batch updates (e.g., nightly sync).
2.3. Invoice creation/completion in accounting platforms.
2.4. Reconciliation events or payment disputes initiated.

Platform Variants

3.1. Stripe
 • API: /v1/events
 • Configure webhook for ‘payment_intent.succeeded’ to send transaction data to accounting endpoints.
3.2. PayPal
 • API: Webhooks/v1/notifications
 • Use ‘PAYMENT.SALE.COMPLETED’ event to trigger push of payment details to accounting software.
3.3. Square
 • API: Payments API, endpoint /v2/payments
 • Real-time payment notifications trigger accounting entries.
3.4. Adyen
 • API: /payments/details
 • Set up ‘AUTHORISATION’ webhooks for instant update of ledgers.
3.5. Worldpay
 • API: Notification (Order Notifications)
 • Push settlements to accounts via event ‘order.payment’.
3.6. Authorize.Net
 • API: Transaction Reporting
 • Enable webhook for ‘net.authorize.payment.authcapture.created’.
3.7. Braintree
 • API: Transaction Webhooks
 • Configure for ‘Transaction Settled’ and forward data to accounting.
3.8. Klarna
 • API: Notifications
 • Use ‘order_management’ webhook for settlements to sync ledgers.
3.9. Razorpay
 • API: Payment Webhook
 • Trigger: ‘payment.captured’ event to relay transaction to accounting.
3.10. Mollie
 • API: Payments Webhooks
 • Forward ‘payment.paid’ status to accounts integration API.
3.11. Xero
 • API: /invoices or /banktransactions
 • Setup: Receive POST requests from gateways to auto-create bank entries.
3.12. QuickBooks Online
 • API: /v3/company/{companyId}/payment
 • Map payment data to new payment objects upon trigger.
3.13. Sage Intacct
 • Feature: Web Services API — create GLEntry
 • Payment notification triggers automated GL entries.
3.14. Zoho Books
 • API: /customerpayments
 • Insert payments automatically using POST endpoint.
3.15. FreshBooks
 • API: Payments
 • Configure webhook to auto-log payments against invoices.
3.16. Microsoft Dynamics 365
 • API: Data Integration Framework
 • Create payment receipt records on event receipt.
3.17. SAP Business One
 • Feature: Service Layer API — Incoming Payments
 • Automate creation of incoming payment records from gateway triggers.
3.18. Oracle NetSuite
 • API: REST API /payments
 • Auto-generate customer payments from online transactions.
3.19. Wave
 • API: Payments API
 • Push transaction data to ‘payment_received’ endpoint.
3.20. MYOB
 • API: /v2/sales/customerpayment
 • Use payment completion webhook to send data directly into MYOB sales records.

Benefits

4.1. Real-time alignment of payment and accounting records for accurate cash flow management.
4.2. Substantially reduced manual data entry and reconciliation workload.
4.3. Enhanced data integrity and compliance with defense financial regulations.
4.4. Fast identification and resolution of payment discrepancies.
4.5. Scalability in handling increased transaction volumes during procurement peaks.
4.6. Continuous audit trail and easy report generation for compliance audits.
4.7. Improved working capital management for ammunition suppliers.