Finance and AccountingPurpose
1.2. Detect discrepancies, automate notifications for unresolved balances, and log exceptions for further review.
1.3. Integrate ERP and payment gateways for seamless reconciliation, reporting, and compliance.
1.4. Reduce manual errors and accelerate month-end financial close processes.
Trigger Conditions
2.2. Sales order entry updated or completed in ERP/CRM system.
2.3. End-of-day financial batch trigger.
2.4. Scheduled periodic checks (e.g., hourly, nightly).
Platform Variants
3.1. Oracle NetSuite
• SuiteTalk Web Services: Configure ‘getSalesOrder’ and ‘getPayments’ to fetch open orders and recent payments; use ‘updateSalesOrder’ for marking reconciled orders.
3.2. SAP S/4HANA
• OData API: Retrieve open sales orders (API_SALES_ORDER_SRV) and matched incoming payments (API_PAYMENT_SRV); post reconciled status back.
3.3. Microsoft Dynamics 365 Finance
• Data Entities: Use ‘SalesOrderHeader’ and ‘BankAccountStatement’ entities for data fetch and update.
3.4. Xero
• Accounting API: ‘GET /payments’, ‘GET /invoices’; map payment to sales invoice, update reconciliation status via ‘POST /reconciliations’.
3.5. QuickBooks Online
• API v3: Retrieve unpaid invoices with ‘query’, fetch payments, and mark invoices paid via ‘Receive Payment’ endpoint.
3.6. Sage Intacct
• API: Use ‘get_list’ for AR sales invoices, ‘get_list’ for customer payments, and ‘update’ for reconciliation.
3.7. Zoho Books
• API: ‘GET /salesorders’, ‘GET /customerpayments’, ‘POST /comments’ on sales order with reconciliation confirmation.
3.8. FreshBooks
• API: ‘GET /invoices’, ‘GET /payments’; reconcile based on amount and date, update invoice status via ‘PUT /invoices/{invoice_id}’.
3.9. Stripe
• API: ‘List Charges’ for payments, use metadata or external ID to map to sales orders, webhook for payment received event.
3.10. PayPal
• REST API: Fetch ‘transaction history’, compare to open orders, callback to ERP for status updates.
3.11. Salesforce
• Apex REST: Retrieve ‘Order’ and ‘Payment’ objects, custom automated Apex logic for reconciliation and result posting.
3.12. Shopify
• Admin API: Pull orders with ‘GET /orders’, fetch payments, update order tags to indicate reconciliation.
3.13. MYOB
• AccountRight API: ‘GET /Sale/Invoice’, ‘GET /Banking/ReceivePayment’, use ‘PUT’ to update invoice status.
3.14. Pipedrive
• API: Use ‘GET /deals’ for sales orders, use custom fields for payment info, or connect to integration services for payment fetching.
3.15. SAP Business One
• Service Layer API: Fetch sales orders and incoming payments, patch ‘DocumentStatus’ when reconciled.
3.16. Odoo
• XML-RPC/JSON-RPC: Fetch models ‘sale.order’ and ‘account.payment’, write reconciliation to ‘sale.order’ record note.
3.17. HubSpot
• API: Use ‘Deals’ endpoints as orders, update properties/notes when payment matches are found.
3.18. Wave
• REST API: ‘GET /invoices’, ‘GET /payments’, update invoice status to ‘paid’ upon reconciliation.
3.19. Braintree
• Gateway API: ‘Transaction Search’ for payments, webhook for settled transaction, reconcile with external sales order data.
3.20. Square
• API: ‘ListPayments’ for incoming funds, compare with order IDs in external or Square orders, patch order custom attribute for reconciliation.
Benefits
4.2. Improves financial accuracy and compliance readout.
4.3. Enables real-time status updates for finance and sales teams.
4.4. Flags discrepancies for immediate action.
4.5. Accelerates financial closing and improves audit readiness.