Automated invoice creation and delivery

Purpose

1. Automate creation and dispatch of digital invoices for arena events, bookings, concessions, and vendor services, reducing manual entry and accelerating financial workflows.

2. Ensure automated record-keeping, data-driven reporting, compliance, and payment tracking for entertainment venues, automating repetitive invoicing tasks and improving accuracy.

3. Automatedly streamline integration with CRM, ERP, ticketing, point-of-sale, and accounting, providing an automatable end-to-end financial management solution.

Trigger Conditions

1. New event booking confirmed in CRM or event management software.

2. Completion of a sale through ticketing or concessions point-of-sale system.

3. Scheduled time (e.g., monthly vendor billing cycle automation).

4. Update detected in contract management or project milestone completion.

5. Payment status of previous invoice (e.g., invoice overdue automation).

Platform variants

1. Xero

• Feature/Setting: Use 'Create Invoice' API to automate invoice generation and 'Email Invoice' for automated delivery.
• Sample: Configure webhook to trigger API upon event booking.

2. QuickBooks Online

• Feature/Setting: Automate with 'CreateInvoice' endpoint and 'SendInvoice' function to dispatch.
• Sample: Event triggers API request with customer and event details.

3. FreshBooks

• Feature/Setting: Employ 'Invoices API' for automated new invoice creation.
• Sample: Automator triggers on contract signed.

4. Zoho Books

• Feature/Setting: 'Invoice Creation' API for automating document and 'Email Invoice' for sending.
• Sample: Integration triggered by POS transaction.

5. Microsoft Dynamics 365

• Feature/Setting: Automation via 'Sales Invoices' entity and workflow-driven email automation.
• Sample: Workflow starts when new opportunity closed.

6. Oracle NetSuite

• Feature/Setting: SuiteTalk (SOAP/REST) 'Invoice' record automator; scheduled sending.
• Sample: Automate posting on Event Management app trigger.

7. SAP S/4HANA

• Feature/Setting: 'Invoice Management' automation with API-triggered output and delivery.
• Sample: Milestone in arena event triggers automated process.

8. Salesforce

• Feature/Setting: 'Create Record' for Invoice Object, 'Email Alerts' automation for dispatch.
• Sample: Closed deals automate invoicing.

9. Stripe

• Feature/Setting: Automate using 'Create Invoice' API and 'Send Invoice' for delivery.
• Sample: Booking completion triggers workflow.

10. PayPal Invoicing

• Feature/Setting: 'CreateInvoice' and 'SendInvoice' endpoints automatedly triggered.
• Sample: Ticket sale marks trigger for automating invoice.

11. Square

• Feature/Setting: Use 'Invoices API' for automation in invoice workflows and sending.
• Sample: POS system automation initiates invoice.

12. Bill.com

• Feature/Setting: Automate 'Send Invoice' function and approval workflows via API.
• Sample: Vendor agreement automates billing.

13. SAP Concur

• Feature/Setting: Automated invoice capture, 'Invoice API' for creation/sending.
• Sample: Expense item submission automates invoicing.

14. Sage Intacct

• Feature/Setting: Automated 'Order Entry Invoice' via API automation.
• Sample: Contract completed triggers invoice automator.

15. Wave

• Feature/Setting: 'Invoices' API automates creation & sending.
• Sample: Incoming bookings automatically trigger workflow.

16. Odoo

• Feature/Setting: 'account.invoice' automator and automated email workflows.
• Sample: Event scheduling system triggers API call.

17. MYOB

• Feature/Setting: 'Sale Invoice' API for automated creation/sending.
• Sample: POS data triggers invoice automating workflow.

18. Invoiced

• Feature/Setting: 'Invoices API' automates bulk or one-off invoice workflows and delivery.
• Sample: Automatedly triggered by ticketing software.

19. Sage Business Cloud

• Feature/Setting: 'Sales Invoices' automated via REST API and workflow for emailing.
• Sample: Service order marks process automation.

20. Intuit Mailchimp Transactional

• Feature/Setting: 'Send transactional emails' for automated invoice PDF delivery post-creation.
• Sample: Workflow enhances automating notification to clients.

Benefits

1. Automated invoice workflows accelerate payment cycles and reduce late payments.

2. Automates error-prone manual entries, increasing accuracy and reliability.

3. Automatedly improves compliance and audit trail visibility.

4. Enables automator-driven scalability as booking volume increases.

5. Frees finance staff from repetitive tasks, focusing effort on higher-value work.

6. Automating invoice reminders reduces delinquency and ensures steady cash flow.

7. Provides an automatable infrastructure for future business automation expansions.