Track sponsorship deals and payments

Purpose

1. Automate tracking of sponsorship contracts, milestones, invoicing, and payment status for arena venue operations, ensuring immediate visibility on outstanding balances, automatic reminders, contract expiry, renewal automation, financial reporting, and full payment reconciliation integrations with ERP or accounting environments.

2. Automate updating and validation of sponsor contact details, automate central storage of digital contract agreements, and automate real-time alerting for legal, finance, and management teams upon critical events.

Trigger Conditions

1. Automate on new sponsorship deal signed or uploaded.

2. Automate when a payment is due, overdue, or received in bank/ERP.

3. Automate contract approaching expiry or required milestone (event date, activation, deliverable).

4. Automate when contract amendment or sponsor detail update is detected.

5. Automate finance period end for consolidated sponsorship income reporting.

Platform Variants (Software diversity, sample features and automation configurations):

1. Salesforce CRM

• Feature/Setting: Automate updating and tracking of Opportunities object via Flow Builder API.

2. Microsoft Dynamics 365

• Feature/Setting: Automate Cases/Opportunities using Power Automate flow on contract status change.

3. HubSpot

• Feature/Setting: Automate Custom Properties on Deals; use Workflows for payment reminders.

4. Zoho CRM

• Feature/Setting: Use Blueprint automation for sponsorship stage progression; Deluge functions for payment triggers.

5. SAP ERP/Finance

• Feature/Setting: Automate sponsorship accounts reconciliation using BAPI_ACC_DOCUMENT_POST function/module.

6. Oracle NetSuite

• Feature/Setting: Automate SuiteScript for milestone billing and invoice recording.

7. QuickBooks Online

• Feature/Setting: Automate Invoices/Payments API updates on sponsorship accounts.

8. Xero

• Feature/Setting: Automate Contact and Invoice API integration for real-time payment status.

9. Stripe

• Feature/Setting: Automate Payment Intent API for sponsorship payment cycles and webhooks for confirmation.

10. DocuSign

• Feature/Setting: Automate envelope status via DocuSign Connect for executed sponsorship contracts.

11. Google Sheets

• Feature/Setting: Automate Google Apps Script triggers for real-time tracking and reporting dashboards.

12. Monday.com

• Feature/Setting: Automate Board status change; integrations for email/payment reminders.

13. Airtable

• Feature/Setting: Automate scripting automation for record status on payments and renewals.

14. Slack

• Feature/Setting: Automate webhook-based alerting for overdue or new sponsorship deals in sponsorship alert channel.

15. Trello

• Feature/Setting: Automate card creation and due-date reminders via Power-Ups automation.

16. Mailchimp

• Feature/Setting: Automate email campaigns to sponsors for milestone/renewal reminders via API.

17. SendGrid

• Feature/Setting: Automate transactional email sends using Scheduled Triggers for payment confirmations.

18. Twilio

• Feature/Setting: Automate SMS alerts using Messaging API for critical sponsorship payment reminders.

19. Asana

• Feature/Setting: Automate task creation for sponsorship contract milestones and payment deadlines.

20. FreshBooks

• Feature/Setting: Automate invoice creation/update using API when sponsor contract stages advance.

21. Google Calendar

• Feature/Setting: Automate event creation for sponsorship milestones or contract expiry using Calendar API.

22. Dropbox/Google Drive

• Feature/Setting: Automate upload and classification of sponsorship contracts using webhook/API automation.

Benefits

1. Enables fully automated tracking, reduces manual intervention and automates sponsor lifecycle management.

2. Automates reminders and notifications ensuring timely payments and renewals, minimizes lost income.

3. Automates real-time dashboards and reporting, promotes financial transparency and audit-readiness.

4. Automates compliance by centralizing contract storage and expiry alerting, enabling legal reviews.

5. Reduces human error and overhead, allowing staff to focus on sponsor relations, not repetitive administration.

6. Enhances value delivered to sponsors through punctual, automated communications and professional management.

7. Automator easily scales as sponsorship portfolio grows, supporting automated business processes end-to-end.