Real-time key KPI dashboards update

Purpose

1 Deliver real-time updates of key financial and operational KPIs to Afghan restaurant managers and owners.

2 Centrally monitor sales, cost of goods sold (COGS), labor costs, table turnover, popular items, net profit margin, and customer trends.

3 Enable rapid data-driven decisions by unifying multiple data sources (POS, accounting, inventory, booking platforms) into actionable dashboards.

4 Eliminate manual KPI collection, aggregation, and reporting delays to streamline weekly, daily, and hourly performance tracking.

Trigger Conditions

1 New transaction posted on POS system.

2 Update in accounting software (sales, expenses, payroll).

3 Inventory stock level change or reorder point hit.

4 Table reservation confirmed, canceled, or no-show.

5 Third-party delivery order completed.

6 Manual input via web form or spreadsheet update.

7 Scheduled intervals (e.g., hourly, daily, real-time polling API/webhook events).

Platform Variants

1 Square POS

• Feature/Setting: Use Square Webhooks for "Order.created" and "Order.updated" events.
  
• Sample: Configure webhook endpoint to send order data payload on each new sale.
  

2 Toast POS

• Feature/Setting: Toast Export API for "Net Sales," "Menu Mix," and "Labor Cost" endpoints.
  
• Sample: Set API poll interval to fetch late-breaking data every 15 minutes.
  

3 QuickBooks Online

• Feature/Setting: Add "Sales Receipt" and "Expense" webhook triggers from QuickBooks API.
  
• Sample: On new receipt/expense created, push to KPI aggregator.
  

4 Xero Accounting

• Feature/Setting: Webhook for "Invoice Created," "Bill Paid," or use Reports API for P&L extraction.
  
• Sample: Schedule daily report export to cloud dashboard.
  

5 Google Sheets

• Feature/Setting: On row added or updated trigger via Google Sheets API.
  
• Sample: Push each new KPI entry to the dashboard aggregator endpoint.
  

6 Microsoft Excel (365)

• Feature/Setting: Power Automate with "Excel Online - When a row is added/modified" trigger.
  
• Sample: Connect Excel KPI worksheet to business intelligence feed.
  

7 Zoho Books

• Feature/Setting: Invoke "Sales Order Created" and "Invoice Paid" webhook.
  
• Sample: Forward each event to collection engine in near-real-time.
  

8 Clover POS

• Feature/Setting: API event for "Order Placed" and "Payment Processed."
  
• Sample: Real-time push of sales and payment KPIs to dashboard.
  

9 Shopify POS

• Feature/Setting: Webhooks for "Order Creation," "Order Fulfillment," and "Inventory Levels Update."
  
• Sample: Auto-sync KPIs as transactions register.
  

10 Lightspeed Restaurant (L-Series)

• Feature/Setting: Lightspeed API "Sales" and "Employee" endpoints polled.
  
• Sample: Hourly data pull for continual updates.
  

11 Oracle MICROS POS

• Feature/Setting: Expose live metrics via Reporting API endpoints.
  
• Sample: Periodic job extracts recent sales and labor KPIs.
  

12 Upserve POS

• Feature/Setting: "Real-Time Data API" for instant access to order and labor data.
  
• Sample: Connect API to dashboard backend for instant updates.
  

13 TouchBistro POS

• Feature/Setting: Data Export Integration feed for sales and menu metrics.
  
• Sample: Configure file feed to auto-publish updates to dashboard system.
  

14 Tableau

• Feature/Setting: Hyper API or JavaScript API for streaming dashboard refresh.
  
• Sample: Connect data pipeline for real-time visualization updates.
  

15 Power BI

• Feature/Setting: "Push Datasets" API for real-time data ingestion.
  
• Sample: KPI aggregator posts updated data every event.
  

16 Looker

• Feature/Setting: Looker API "Run Look" and "Update Query" programmatically.
  
• Sample: Scheduled API run updates dashboard panels.
  

17 Amazon QuickSight

• Feature/Setting: Direct SQL/CSV push to data source, initiate "ingest data set" API call.
  
• Sample: Refresh dashboard on each event/batch interval.
  

18 Google Data Studio

• Feature/Setting: Connector via community visualization API or scheduled data pull.
  
• Sample: API triggers update embedded charts on new entries.
  

19 Slack

• Feature/Setting: Send real-time KPI alerts using "Incoming Webhooks."
  
• Sample: Push message to finance/analytics channel after each key update.
  

20 Zapier

• Feature/Setting: Use multi-step Zaps "Catch Hook" trigger plus dashboard data update action.
  
• Sample: Chain recipes with business rule filters and API calls.
  

21 Monday.com

• Feature/Setting: Board automation with webhook triggers on column/value change.
  
• Sample: Instantly propagate KPI deltas to analytics stack.
  

22 Airtable

• Feature/Setting: Airtable Automations - on new record or field change, call outgoing webhook.
  
• Sample: Send new sales/expense data to dashboard in real time.
  

23 Stripe

• Feature/Setting: Configure "Payment Intent Succeeded" webhook.
  
• Sample: Record revenue/cashflow updates for daily dashboards.
  

24 Uber Eats

• Feature/Setting: Access "Order Placed" API endpoint for third-party delivery sales, sync to dashboard.
  
• Sample: API polling or webhook for order data events.
  

25 DoorDash

• Feature/Setting: Use platform-approved data export or webhook for new order notifications.
  
• Sample: Mirror orders/bar/stock data as they post.
  

Benefits

1 KPIs are visible instantly, enabling rapid financial/operational response.

2 Reduces manual errors and time spent on reporting consolidation.

3 Aggregates multi-source data for full situational awareness.

4 Boosts accountability and transparency across the restaurant team.

5 Enhances decision velocity for cost controls, labor scheduling, and menu optimization.

6 Empowers owners to track performance even remotely and take immediate action.