Automated invoicing for landing, parking, and service fees

Purpose

1.1 Automate calculation, generation, and distribution of invoices for aircraft landing, parking, and service fees at airstrips.
1.2 Ensure accurate revenue capture, reduce manual errors, and speed up billing cycles.
1.3 Integrate with flight records, scheduling, monitoring, and financial systems for seamless financial operations.
1.4 Provide real-time visibility and reporting of fee status, outstanding amounts, and transaction histories.

Trigger Conditions

2.1 New landing event logged by ATC or ground systems.
2.2 Parking duration exceeds defined threshold or ends.
2.3 Service request completed and closed in ground operations logs.
2.4 End of billing cycle or scheduled periodic batch.

Platform Variants

3.1 SAP ERP
• Feature/Setting: Sales & Distribution module; configure automatic invoice output on service transaction.
3.2 Oracle NetSuite
• Feature/Setting: SuiteBilling; set up invoice automation via workflows on custom event triggers.
3.3 Microsoft Dynamics 365
• Feature/Setting: Finance & Operations – Recurring Billing set-up with integration to event logs.
3.4 QuickBooks Online
• Feature/Setting: Automated Recurring Invoices; API endpoint: `POST /v3/company/{companyId}/invoice` on new event.
3.5 Xero
• Feature/Setting: "Create Invoice" API, trigger via new booking or service completion; configure webhook to invoke.
3.6 FreshBooks
• Feature/Setting: "Create Invoice" API; set for automatic generation from new landing log entry.
3.7 Stripe Billing
• Feature/Setting: Create subscription/invoice objects; webhook on new fee event.
3.8 Zoho Books
• Feature/Setting: "Invoices" API; trigger on flight completion, parking, or service event.
3.9 Sage Intacct
• Feature/Setting: AR invoice automation; set event-based triggers from aircraft management logs.
3.10 Odoo
• Feature/Setting: Automated invoice rules via "Automated Actions"; connect flight data model to invoicing.
3.11 Salesforce
• Feature/Setting: Process Builder/Flow with Financial Services Cloud; auto-generate invoices on case closure.
3.12 Bill.com
• Feature/Setting: API ‘Create Bill’; automatically triggered by completed service logs.
3.13 Wave Accounting
• Feature/Setting: Zapier connector to generate invoice on new log entry.
3.14 HubSpot
• Feature/Setting: Workflows + Operations Hub; create invoice records from custom signals.
3.15 AirTable
• Feature/Setting: Automations; script to trigger invoice record and email on aircraft event.
3.16 SAP Concur
• Feature/Setting: Integration and expense item triggers, passing charge data to finance.
3.17 PayPal Invoicing
• Feature/Setting: REST API 'Create Invoice'; webhook integration for auto-billing.
3.18 Square
• Feature/Setting: Invoices API; setup to generate and auto-send based on parking or service duration.
3.19 Intuit API
• Feature/Setting: "Create an Invoice" endpoint; tie event to sales transaction.
3.20 Google Sheets
• Feature/Setting: Scripted automation; on new row (event), generate invoice PDF and send via Gmail API.
3.21 ServiceNow
• Feature/Setting: Financial Management; Workflow to auto-create invoice tasks from logged events.
3.22 SAP Business ByDesign
• Feature/Setting: Customer invoicing automation; API trigger from aircraft operation module.
3.23 IBM Cloud Pak for Business Automation
• Feature/Setting: Workflow orchestration using event-based logic to execute invoice creation.
3.24 Coupa
• Feature/Setting: Invoicing; use APIs/event triggers from field operation logs.

Benefits

4.1 Minimizes manual billing tasks, reducing labor costs and human error risk.
4.2 Ensures invoices are generated promptly, improving cash flow and payment collection speed.
4.3 Centralizes billing data, increasing operational transparency and audit readiness.
4.4 Integrates with compliance and reporting modules for regulatory needs.
4.5 Enhances customer satisfaction with faster, more accurate invoicing and notifications.