Reconciliation of accounts with banking systems

Purpose

1.1. To automatically match and reconcile airstrip financial transactions with entries in banking systems, ensuring accurate financial records for audits, billing, government compliance, fraud detection, and operational transparency.
1.2. Automates matching invoices, receipts, credit notes, and payments from aviation operations to statements received from integrated bank accounts, flagging any unmatched entries for further analysis.

Trigger Conditions

2.1. Upload, sync, or receipt of new bank statement files (e.g., daily/weekly/monthly).
2.2. Creation or approval of financial records (invoices, payment vouchers) in accounting/ERP systems.
2.3. Webhook triggers from banking APIs indicating new transactions or cleared items.
2.4. Scheduled batch triggers (e.g., after closing daily books or end-of-period processes).

Platform Variants

3.1. QuickBooks
• Feature/Setting: “Bank Feeds” with “Auto-matching Rules”; configure to auto-reconcile deposits matching aviation invoice references.
3.2. Xero
• Feature/Setting: “Bank Reconciliation” API; set up with account code mapping and auto-matching config for payee and memo fields.
3.3. SAP S/4HANA
• Feature/Setting: “Bank Statement Processing” (FF_5 transaction); auto-upload XML/MT940 statements with pre-configured rulesets.
3.4. Oracle NetSuite
• Feature/Setting: “Bank Data Import”; mapping transaction type, date, and amount for reconciliation automation.
3.5. Microsoft Dynamics 365
• Feature/Setting: “Advanced Bank Reconciliation”; enable automatic matching using banking APIs and scheduled jobs.
3.6. FreshBooks
• Feature/Setting: “Bank Connections”; mapping transaction fields to Airstrip revenue codes.
3.7. Sage Intacct
• Feature/Setting: “Bank Reconciliation” module; schedule daily sync with bank feeds, rule-based matching enabled.
3.8. Zoho Books
• Feature/Setting: Scheduled bank feed fetch; criteria-based auto-matching for aviation fee collections.
3.9. Wave Accounting
• Feature/Setting: Auto-import rules in “Transactions”; logic for matching deposit references.
3.10. Tally ERP
• Feature/Setting: “Bank Reconciliation Report”; recurring import with semi-automated voucher matching.
3.11. Plaid
• Feature/Setting: “Transactions” API; pull bank items, map to airstrip system IDs, auto-validate entries.
3.12. Yodlee
• Feature/Setting: “FastLink” & “Data Aggregation”; credentialed bank account linking for automated data pulls.
3.13. Stripe
• Feature/Setting: Balance Transaction API; nightly script to match bank deposits with airstrip invoices.
3.14. PayPal
• Feature/Setting: “Transaction Search” API; scheduled reconciliation flow for fee and settlement matching.
3.15. FinBox
• Feature/Setting: “Bank Statement Analyzer”; upload statement files to trigger matching logic.
3.16. Revolut Business
• Feature/Setting: “API Statements” endpoint; scheduled fetch and push for integration with ERP.
3.17. Wise (formerly TransferWise)
• Feature/Setting: “Statements” API; CSV export and mapping via secure API call.
3.18. HSBC Smart API
• Feature/Setting: “Retrieve Account Transactions”; periodic polling from ERP tasks.
3.19. CitiDirect BE
• Feature/Setting: “Data Services - Account Statement Download”; SFTP integration for overnight delivery into reconciliation engine.
3.20. JP Morgan Access
• Feature/Setting: “Statement Retrieval” from Host-to-Host/API, push into financial system recon workflow.
3.21. Karbon API
• Feature/Setting: “Bank Transaction” endpoints; webhook-based feed for real-time matching with billing systems.
3.22. Fiserv
• Feature/Setting: “Bank Statement” file transfer; daily SFTP drop into reconciliation middleware.

Benefits

4.1. Reduces manual errors and saves time in closing aviation financial periods.
4.2. Strengthens audit readiness and improves compliance with government and industry standards.
4.3. Enables rapid exception handling for unmatched or suspicious entries.
4.4. Delivers real-time visibility into financial accuracy and operational health for airstrip administrators.
4.5. Scales with transaction volume, supporting growth and future integrations without manual overhead.