Finance and Compliance AutomationPurpose
1.2. Automates risk mitigation by detecting possible violations or missing documentation in real time during the deal flow.
1.3. Automates documentation, reporting, and notification processes to ensure every deal passes compliance audit checks before proceeding to the next step.
1.4. Automates execution of corrective actions or escalations automatically if non-compliance is detected.
Trigger Conditions
2.2. Triggers automatedly when any key deal attribute (price, trade-in, customer info, financing, warranty, fee, etc.) is modified.
2.3. Triggered by submission of compliance-specific documents (e.g., OFAC, KYC, privacy notice signatures).
2.4. Automates periodic sweep triggers (e.g., nightly batch compliance audits).
Platform Variants
- Feature/Setting: Process Builder/Flow to automate deal-entry compliance validation; configure custom object triggers and Approval Processes.
3.2. HubSpot
- Feature/Setting: Workflow Automation to trigger compliance checklist on Deal creation and stage changes; custom properties with webhook notifications.
3.3. Microsoft Power Automate
- Feature/Setting: Automated flow using Dynamics 365 trigger (“When a record is created or updated”) to run compliance checks via Power Apps.
3.4. Zapier
- Feature/Setting: Zap with trigger on new/updated deal in DealerSocket or VinSolutions, then automated step to send data to compliance API (e.g., LexisNexis).
3.5. Dealertrack
- Feature/Setting: Workflow automation on deal start; integrates compliance API for real-time checks (e.g., OFAC, Red Flags).
3.6. DocuSign
- Feature/Setting: Triggered by document completion; Workflow integrates with compliance repository to automate verification checks.
3.7. Box
- Feature/Setting: Automated trigger on file upload to compliance-folder; launch script for document review/validation.
3.8. Google Workspace
- Feature/Setting: Apps Script triggers on new file or entry in Drive/Sheets to run automated compliance logic and notification.
3.9. AWS Lambda
- Feature/Setting: Event-based automation via API Gateway triggers; automates compliance logic in backend.
3.10. Twilio
- Feature/Setting: Automated SMS/voice notifications triggered by compliance flag; configure SMS API for escalation alerts.
3.11. Slack
- Feature/Setting: Workflow Builder triggers for real-time compliance alerts to #compliance channel on deal status change.
3.12. ServiceNow
- Feature/Setting: Business Rules/Flow Designer to automate case creation upon compliance breach.
3.13. SendGrid
- Feature/Setting: Automated email notifications or reminders for incomplete compliance; configure Transactional API.
3.14. LexisNexis
- Feature/Setting: API integration for real-time OFAC/KYC/AML automatedly checked per deal update.
3.15. OneSpan Sign
- Feature/Setting: Automated workflow on digital signature event; integration to compliance management for final verification.
3.16. Adobe Acrobat Sign
- Feature/Setting: Automated compliance review trigger on document status change; webhook/REST API callback.
3.17. Workato
- Feature/Setting: Recipe automates triggering compliance checks on ERP/CRM deal record update via connectors.
3.18. Okta
- Feature/Setting: Automator to ensure access compliance on sensitive deal documents; trigger via SSO event.
3.19. Smartsheet
- Feature/Setting: Automated workflow on new row/deal entered; runs update requests to compliance manager.
3.20. Google Vertex AI
- Feature/Setting: Automates document classification/flagging for compliance using AI model on new uploads via API.
Benefits
4.2. Automates response times to regulatory issues, ensuring every deal is checked in real time.
4.3. Automated escalations improve accountability and reduce legal risk.
4.4. Automation centralizes compliance records, making audit trails accessible and transparent.
4.5. Automating document and process checks saves staff hours and accelerates deal lifecycle, maximizing operational efficiency.