Finance and InvoicingPurpose
1.2. Automate retrieval of payment receipts and synchronization with ledger entries, marking appropriate invoices as paid, updating customer balances, and triggering downstream reporting/reporting alerts for finance teams.
1.3. Eliminate delays between customer payment events and accounting software updates, with audit logs retained for compliance and periodic financial reviews.
Trigger Conditions
2.2. New "Payment Received" status in ERP or sales order management platform.
2.3. Manual entry or batch import of payment confirmations to a monitored folder or database table.
Platform Variants
3.1. PayPal
• Feature/Setting: IPN Webhook
• Configuration: Set Instant Payment Notification (IPN) URL to endpoint; parse ‘payment_status’ and transaction ID fields.
3.2. Stripe
• Feature/Setting: Payment Intent Events
• Configuration: Handle 'payment_intent.succeeded' webhook; extract invoice ID; call accounting API for update.
3.3. Square
• Feature/Setting: Payments Webhooks
• Configuration: Register endpoint for 'payment.updated'; map payment to invoice by reference in payload.
3.4. Authorize.Net
• Feature/Setting: Transaction Webhooks
• Configuration: Listen for 'net.authorize.payment.authcapture.created’; parse customer/payment data.
3.5. Worldpay
• Feature/Setting: Notification Web Services
• Configuration: Enable payment confirmation notification; send POST data to automation endpoint.
3.6. Adyen
• Feature/Setting: Notification Webhooks
• Configuration: Subscribe to 'AUTHORISATION' webhook; filter ‘success’ events, update corresponding invoice record.
3.7. Xero
• Feature/Setting: API Invoices Endpoint
• Configuration: PATCH invoice status via API; supply payment amount, date, and reference.
3.8. QuickBooks Online
• Feature/Setting: Update Invoice API
• Configuration: POST payment info to ‘Payments’ endpoint; relate to open invoice via ‘invoiceRef’ field.
3.9. Sage Business Cloud
• Feature/Setting: Invoice Payment API
• Configuration: Use ‘record payment’ endpoint with invoice ID and amount.
3.10. FreshBooks
• Feature/Setting: Payments API
• Configuration: POST realization of payment to relevant ‘invoice ID’ object.
3.11. Zoho Books
• Feature/Setting: Payments API
• Configuration: Call ‘Invoices/markaspaid’ with invoice and transaction details.
3.12. MYOB
• Feature/Setting: Payment Service API
• Configuration: POST payment event info to ‘Sale/CustomerPayment’ endpoint.
3.13. Wave Financial
• Feature/Setting: Payments Endpoint
• Configuration: POST notification of payment with invoice mapping for status update.
3.14. Oracle NetSuite
• Feature/Setting: RESTlet Script
• Configuration: Deploy RESTlet to update invoice upon payment webhook.
3.15. SAP Business One
• Feature/Setting: Service Layer
• Configuration: PATCH invoice via service layer API with payment confirmation object.
3.16. Microsoft Dynamics 365 Business Central
• Feature/Setting: API Invoice Payment Endpoint
• Configuration: POST receipt info to '/invoicePayments’ to update invoice status.
3.17. Odoo
• Feature/Setting: Invoice Update XML-RPC/REST
• Configuration: Update record when payment notification received; reference invoice number.
3.18. Sage Intacct
• Feature/Setting: API Payments Object
• Configuration: Create ‘ARPYMT’ entry and map to invoice upon payment event.
3.19. Shopify
• Feature/Setting: Order Payment Webhook
• Configuration: Listen for ‘orders/paid’ webhook and update accounting system API.
3.20. Bill.com
• Feature/Setting: API Bill Payment Callback
• Configuration: Capture bill payment notification and push details to target accounting solution.
3.21. Braintree
• Feature/Setting: Transaction Webhooks
• Configuration: Subscribe to ‘transaction_disbursed’ event; reconcile against outstanding invoices in ledger API.
3.22. Plaid
• Feature/Setting: Transactions Webhook
• Configuration: Monitor bank transactions; match payment details and update corresponding record in finance system.
3.23. Revolut Business
• Feature/Setting: Transaction Webhooks
• Configuration: Forward ‘paid’ notification for business account to downstream ERP or accounting API.
3.24. Mollie
• Feature/Setting: Payments Webhook
• Configuration: Configure webhook endpoint for successful payment; update invoice via accounting system's API.
Benefits
4.2. Accelerate financial close and improve processing speed for received payments.
4.3. Enhance accuracy in accounts receivable, reducing disputes and write-offs.
4.4. Improve customer experience via timely payment acknowledgments.
4.5. Support auditability and compliance with detailed payment-to-invoice tracing.