Credit card and ACH payment processing workflows

Purpose

1.1. Automate end-to-end payment acceptance, reconciliation, and notification for credit card and ACH transactions to reduce manual finance effort, eliminate entry errors, accelerate cash flow, and enhance data accuracy across ERP, accounting, and CRM systems for alcoholic beverage wholesalers.
1.2. Seamlessly sync payments with order processing, fulfillment, and compliance systems; ensure all transaction types and payment sources are logged, validated, and compliant with industry regulations.
1.3. Trigger automated communications, risk checks, and financial reporting as soon as payments are initiated, approved, or fail, for better finance team visibility and customer experience.

Trigger Conditions

2.1. New invoice generated or marked as due in ERP, accounting, or order systems.
2.2. Customer submits payment via online portal, emailed link, or POS terminal.
2.3. Bank transfer or credit card deposit received and recognized in bank feed.
2.4. Payment status update from gateway (approved, failed, pending, chargeback).
2.5. Batch processing scheduled per daily or weekly reconciliation rules.

Platform Variants

3.1. Stripe
• Feature/Setting: “PaymentIntent” API to initiate and track transaction; webhook for status update.
3.2. Square
• Feature/Setting: “Payments” API, “Invoices” endpoint for scheduled autosend, webhook notification.
3.3. Authorize.Net
• Feature/Setting: “createTransactionRequest” for credit card and ACH capture; “getTransactionDetails”.
3.4. PayPal
• Feature/Setting: “Orders v2” API for payment authorization; “Webhook Events” for status.
3.5. QuickBooks Online
• Feature/Setting: “ReceivePayment” API object creation; auto-match to invoices.
3.6. Xero
• Feature/Setting: “Payments” API for direct invoice reconciliation.
3.7. Plaid
• Feature/Setting: “Auth” and “Transactions” endpoints to verify ACH and log payment.
3.8. Adyen
• Feature/Setting: “/payments” endpoint with card/ACH methods, “/webhooks” for result sync.
3.9. Braintree
• Feature/Setting: “Transaction” APIs, settlement status notifications.
3.10. SAP
• Feature/Setting: “IncomingPayments” service in SAP S/4HANA, webhook for posting receipt.
3.11. Oracle NetSuite
• Feature/Setting: RESTlet custom integration for payment records and status callbacks.
3.12. Zoho Books
• Feature/Setting: “Customer Payment” API and “Email Payment Reminder” auto-routine.
3.13. FreshBooks
• Feature/Setting: “Payments” API, auto-reconcile with invoices.
3.14. Tipalti
• Feature/Setting: “Payables API,” automatic outgoing and receiving ACH processing.
3.15. Bill.com
• Feature/Setting: “Payments Network” API for invoice payment and reconciliations.
3.16. Sage Intacct
• Feature/Setting: “create_pending” and “post” for AR payments entry.
3.17. Toast POS
• Feature/Setting: “Payments Export” API; trigger send on POS close.
3.18. Avalara
• Feature/Setting: “AvaTax” API to ensure tax is applied before payment capture.
3.19. FIS Global
• Feature/Setting: Direct API integration for real-time ACH/CC transaction data feed.
3.20. Worldpay
• Feature/Setting: “Payment Gateway API” initiate credit card and ACH, webhook confirmation.
3.21. GoCardless
• Feature/Setting: “Payments API” for direct debit, mandate creation, webhook for success/failure.
3.22. Dwolla
• Feature/Setting: “Transfers” endpoint for ACH; webhook for state change (processed, failed).

Benefits

4.1. Slashes manual invoice matching and payment entry, reducing errors and labor cost.
4.2. Immediate, automated financial status updates improve AR tracking and forecasting.
4.3. Speeds reconciliation and month-end closes via real-time data sync.
4.4. Reduces missed payments through automated reminders and multi-channel customer outreach.
4.5. Strengthens compliance by automating audit trails and reporting.
4.6. Enhances customer satisfaction with fast, transparent payment processes.
4.7. Centralizes financial data across all channels for actionable insights and business scaling.