Payment reconciliation from multiple sources

Purpose

1.1. Automate the collection, matching, and validation of payment transactions from multiple payment platforms, enabling computer software stores to reconcile sales, refunds, and chargebacks against invoices and orders automatically.
1.2. Automating this process eliminates manual error, speeds up monthly and quarterly closes, and ensures real-time financial visibility and compliance for software retailers.

Trigger Conditions

2.1. Automated scheduling (e.g., every night at 1 AM) or on-demand initiation by finance team.
2.2. Receipt of payment confirmation webhooks or new file uploads to cloud storage.
2.3. Detection of new transactions in payment gateways and accounting systems.

Platform Variants

3.1. Stripe
• Feature/Setting: Use Stripe API /v1/charges and /v1/payouts to automate fetching all payments, refunds, and payouts for reconciliation.
3.2. PayPal
• Feature/Setting: PayPal REST API "List Transactions" automates retrieval and matching of transactions with ERP entries.
3.3. Square
• Feature/Setting: Square Payments API "ListPayments" automates periodic pull of payment data for reconciliation workflows.
3.4. Shopify
• Feature/Setting: Shopify Admin API "Order Transactions" automates retrieval of all purchase and refund entries.
3.5. QuickBooks Online
• Feature/Setting: QuickBooks Online API "Reports" and "BankTransactions" automate upload and matching of reconciled payment records.
3.6. Xero
• Feature/Setting: Xero Accounting API "Get BankTransactions" automates import to match payment and invoice data.
3.7. Amazon Pay
• Feature/Setting: Amazon Pay API "GetTransactionDetails" automates transaction download for automated matching.
3.8. WooCommerce
• Feature/Setting: WooCommerce REST API "List Orders" automates collection of sales and payment data for reconciliation.
3.9. Sage Intacct
• Feature/Setting: Sage Intacct XML Gateway "getAPPayments" automates data retrieval for reconciliation.
3.10. Netsuite
• Feature/Setting: NetSuite SuiteTalk "getTransactions" automates syncing all payment data streams.
3.11. Adyen
• Feature/Setting: Adyen API "Payment Details" automates aggregation of multi-currency payment records.
3.12. Mollie
• Feature/Setting: Mollie API "List Payments" automates retrieval and reconciliation status checks.
3.13. Braintree
• Feature/Setting: Braintree API "Transaction::search" automates payment fetch and ledger entry creation.
3.14. FreshBooks
• Feature/Setting: FreshBooks API "Payments" automates retrieving matched/unmatched payment records.
3.15. Wise (formerly TransferWise)
• Feature/Setting: Wise API "Statement" function automates retrieval of incoming/outgoing transfers for matching.
3.16. Revolut Business
• Feature/Setting: Revolut API "Get Transactions" automates extraction and reconciliation mapping.
3.17. Zapier
• Feature/Setting: Zapier "New Payment" trigger automates process integration between payment and ERP systems.
3.18. Google Sheets
• Feature/Setting: Sheets API "Append" automates logging of reconciled transaction summaries.
3.19. Microsoft Excel Online
• Feature/Setting: Excel Online API "Update Range" automates updating reconciliation status in shared ledgers.
3.20. Plaid
• Feature/Setting: Plaid API "Transactions/Get" automates bank statement aggregation for cross-referencing.

Benefits

4.1. Automated error reduction and time-saving in reconciliation routines.
4.2. Automated real-time visibility on financial inflow and outflow across payment channels.
4.3. Automation accelerates financial close cycles and regulatory reporting.
4.4. Integration automates alerting for unbalanced or unmatched transactions, improving trust.
4.5. Automatedly links payment gateway data with accounting records, supporting fraud detection and audit trails.