Flagging overdue customer and supplier payments

Purpose

1.1. Automate the detection and flagging of overdue payments from both customers and suppliers within a battery wholesaler context.
1.2. Ensure that overdue invoices, missed payment deadlines, and supplier payment commitments are all consistently checked across systems for automated handling.
1.3. Streamline accounts payable and receivable to provide real-time automated alerts, reports, and flag entries for follow-up.
1.4. Reduce manual intervention by automating payment status tracking, thus improving financial accuracy and business agility.

Trigger Conditions

2.1. Invoice due date is reached with outstanding balance.
2.2. Payment confirmation for invoice not received within configured grace period.
2.3. Supplier invoice aging surpasses threshold (e.g., 30, 60, 90 days).
2.4. Scheduled batch financial report indicates overdue status on ledger.

Platform variants

3.1. QuickBooks Online
• Feature: Payment reminder API; Automatedly configure webhook for overdue invoice trigger.
3.2. Xero
• Feature: Accounts Receivable API; Set up 'GET /Invoices' filtering on status=‘OVERDUE’.
3.3. Sage Business Cloud
• Setting: Invoice Notifications; Automate daily checks using Invoice Tracking endpoint.
3.4. Zoho Books
• Feature: Payment Due Reminder Automation; Enable API notifications for overdue invoices.
3.5. FreshBooks
• Feature: Webhooks for invoice events; Configure for 'invoice.overdue' events.
3.6. Microsoft Dynamics 365
• API: Accounts Payable/Receivable Data Entities; Schedule automated Power Automate flows.
3.7. SAP S/4HANA
• Function: BAPI_INCOMINGINVOICE_GETLIST; Automated background jobs for overdue invoices.
3.8. NetSuite
• Workflow: Overdue Invoice Saved Search; Trigger automation on matching records.
3.9. Odoo ERP
• Setting: Automated Actions; Configure scheduled server actions for invoice status check.
3.10. Oracle Fusion Cloud
• Feature: Receivables Cloud REST API; Automates overdue invoice queries.
3.11. Intuit Mailchimp
• Trigger: Integration with payment platforms; Automate notifications via Mailchimp Transactional API.
3.12. Twilio
• Feature: Programmable SMS API; Automate sending SMS to responsible parties on flag event.
3.13. Slack
• App: Incoming Webhooks; Automatedly post messages or channel alerts for overdue flags.
3.14. Microsoft Teams
• Feature: Adaptive Cards via Graph API; Automate overdue invoice notifications in finance channel.
3.15. SendGrid
• API: Transactional Emails; Automate overdue payment reminder emails.
3.16. Google Sheets
• Setting: Apps Script automation; Check and flag overdue entries using scheduled triggers.
3.17. Airtable
• Feature: Automations; Run scheduled or triggered script to flag overdue invoices.
3.18. HubSpot
• API: Deal and Invoice APIs; Configure workflow to flag overdue payments automatically.
3.19. Salesforce
• Feature: Process Builder/Flow; Scheduled workflow to automate overdue invoice flagging.
3.20. Stripe
• API: Events Webhook; Automate tracking for unpaid and overdue invoices.
3.21. PayPal
• Feature: Instant Payment Notification (IPN); Automate overdue flag based on non-receipt.
3.22. Monday.com
• Automations: Configure due date automation to flag/notify on overdue status.
3.23. Asana
• Feature: Rules Automation; Overdue task triggers for payment tracking.
3.24. Jira
• Automation feature: Scheduled JQL for overdue invoice issues.

Benefits

4.1. Automates consistent, real-time monitoring for cash flow.
4.2. Speeds up response by automating flags and notifications for overdue entries.
4.3. Reduces manual errors by automating repeatable finance checks.
4.4. Empowers finance teams to focus on resolution, not searching for issues.
4.5. Automator-driven reporting ensures up-to-date visibility and audit trails.
4.6. Enables rapid, multi-channel communication via SMS, email, and chat for follow ups.
4.7. Scales efficiently across multiple financial software environments.
4.8. Increases overall automation maturity and business resilience.