Finance & BillingPurpose
1.2. Automation ensures data is aggregated from PMS, POS, and payment platforms, transforming it into a concise, actionable summary for finance and management teams.
1.3. Automated reports assist in revenue tracking, fraud detection, forecasting, and cash flow management while freeing staff from manual report generation tasks.
Trigger Conditions
2.2. Room check-out threshold reached (e.g., 95% check-outs completed for the day).
2.3. End-of-day reconciliation event in PMS or accounting system initiates automation.
Platform Variants
• Feature/Setting: PropertyReports API – configure to automate extraction of daily revenue data at set intervals.
3.2. Mews PMS
• Feature/Setting: Get Reservations & Get Accounting Items endpoints – set automator to collect occupancy & revenue figures.
3.3. Cloudbeds
• Feature/Setting: Reporting API – automated export of daily invoices and payments.
3.4. Protel PMS
• Feature/Setting: ReportScheduler – schedule daily revenue report automation sent via email or SFTP.
3.5. Lightspeed POS
• Feature/Setting: Sales Reports API – configure automated pull of ancillary F&B revenue at close of business.
3.6. Square POS
• Feature/Setting: Transactions API – automate fetch of day’s payment summary for audit.
3.7. Xero
• Feature/Setting: Accounting Reports API – automate daily profit & loss summary.
3.8. QuickBooks Online
• Feature/Setting: Reports API – configure automator to deliver daily sales and payments breakdown.
3.9. Stripe
• Feature/Setting: Balance Transactions API – automate reconciliation of card payment revenue at EOD.
3.10. PayPal
• Feature/Setting: Activity Download API – schedule automated summary reconciliation pulls.
3.11. Zoho Books
• Feature/Setting: Reports API – set automation for daily invoice/payment report delivery.
3.12. SendGrid
• Feature/Setting: Mail Send API – automate email delivery for revenue reports to management addresses.
3.13. Slack
• Feature/Setting: Incoming Webhooks – automate posting of report summary to finance channel.
3.14. Microsoft Teams
• Feature/Setting: Connector/Webhook – set automated distribution of daily summaries to designated team.
3.15. Google Sheets
• Feature/Setting: Sheets API – automate appending daily revenue summary for rolling financial insight.
3.16. Dropbox
• Feature/Setting: API File Upload – automate placing exported PDF/CSV reports into shared folder.
3.17. SFTP Server
• Feature/Setting: Automated upload – transfer daily summaries to secure finance SFTP directory.
3.18. Tableau
• Feature/Setting: Data Extract API – automate ingestion of nightly revenue data for dashboard refresh.
3.19. Power BI
• Feature/Setting: REST API – automate pushing of daily finance figures for scheduled reporting.
3.20. SAP Concur
• Feature/Setting: Financial Data Import API – automate reconciliation of revenue against expenses.
3.21. Monday.com
• Feature/Setting: API Update Pulse – automate updating a daily finance board with summarized data.
3.22. Notion
• Feature/Setting: Database API – automate creating new page/report entry for each daily revenue summary.
Benefits
4.2. Expedites financial oversight, allowing data-driven adjustment in pricing and capacity daily with automation.
4.3. Reduces manual error, streamlines handover to accounting/tax professionals, and improves audit-readiness by automating documentation trails.
4.4. Enables automatedly scalable solution irrespective of volume, with automatable flexibility across platforms and output styles.
4.5. Elevates operational efficiency, enabling staff to focus on guest experience while the automator manages back-office reporting automation.