Supplier invoice matching against deliveries

Purpose

1.1. Automate matching of supplier invoices against restaurant delivery records to ensure payment accuracy, inventory consistency, and compliance.
1.2. Enable rapid detection of discrepancies in prices, quantities, taxes, or missing items through automated workflows.
1.3. Streamline document verification and approval processes to reduce manual workload and fraud risk in Argentinian restaurant operations.
1.4. Automate alerting, documentation, and compliance record-keeping per local regulations.

Trigger Conditions

2.1. Automatedly initiate on new invoice received via email, EDI, SFTP, or cloud storage upload.
2.2. Trigger automation when new delivery note, goods receipt, or delivery confirmation is entered in the POS or inventory system.
2.3. Automate matching during scheduled batch processing times or upon manual staff validation events.

Platform Variants

3.1. SAP Business One
• Function: Invoice Management API — configure automated invoice import and auto-matching workflow with goods receipts.
3.2. Oracle NetSuite
• Feature: Vendor Bill–Receipt Match automation, configure AP Automation SuiteFlow scripts for matching.
3.3. QuickBooks Online
• API: Bills Endpoint — automate fetching invoices and matching with Purchase Orders using Automation API.
3.4. Xero
• Endpoint: Invoices and Receipts API — automate invoice-fetch and delivery note reconciliation.
3.5. Zoho Books
• Function: Purchase Orders, Bills API — configure automated polling and matching for supplier bills.
3.6. FreshBooks
• API: Expense and Invoice Match — automate receipt validation with supplier bill records upload.
3.7. Sage Intacct
• Feature: AP Automation API — auto-match bills and delivery sheets via programmable rules.
3.8. Microsoft Dynamics 365 Business Central
• Function: Purchase Invoice to Receipt Match Automation, configure with Power Automate.
3.9. Odoo
• Module: Purchase/Inventory Automated Matching — trigger rules to automate invoice to delivery validations.
3.10. Square
• Feature: Inventory API, automate bill verification against received inventory logs.
3.11. Clover
• API: Orders & Inventory — configure automated delivery verification vs. supplier bills.
3.12. Vend (Lightspeed Retail)
• API: Automated Supplier Invoice against Delivery Note matching function.
3.13. SAP Concur
• Feature: Invoice Capture & Match automation, configure with Invoice Matching settings.
3.14. Bill.com
• API: Automated Bill Entry with delivery cross-check workflow.
3.15. Coupa
• Integration: Invoice Matching Rules Engine, automate exceptions workflow.
3.16. Tipalti
• Feature: Automated Invoice Processing Engine, configure automated delivery verification.
3.17. Procurify
• API: Automated PO-Delivery-Invoice matching, set up validation triggers.
3.18. TradeGecko (QuickBooks Commerce)
• API: Automated delivery receipt vs. invoice matching.
3.19. SAP Ariba
• Feature: 3-Way Match Automation Engine, create automated compliance rules.
3.20. DocuWare
• Feature: Intelligent Invoice Automation, configure capture rules to match with delivery slips.
3.21. Kissflow Procurement
• Workflow: Automated matching validation process for AP staff.
3.22. Basware
• Service: Touchless Invoice Automation, schedule invoice-to-receipt match jobs.
3.23. Yooz
• Automation: Invoice processing, set 3-way match with delivery notes and purchase order.

Benefits

4.1. Automates error-prone manual cross-checks, reducing payment and compliance risks.
4.2. Automated discrepancy alerts enable rapid resolution and future supplier accountability.
4.3. Automator minimizes staff time, letting finance focus on analysis, not data entry.
4.4. Automated audit trails and compliance recordkeeping for all matched and mismatched cases.
4.5. Automatable, scalable automation of finance workflow — eliminating delays and reducing losses for Argentinian cuisine business.