Integration with accounting software for real-time updates

Purpose

1.1. Establish real-time data flow between ERP/CRM/sales systems and accounting software, automating financial record updates for inventory, sales, purchases, and compliance.
1.2. Minimize manual entry errors while ensuring financial ledgers reflect actual stock, orders, receivables, and vendor payments.
1.3. Support continuous audit readiness and quick access to up-to-date ledgers, tax filings, and compliance reports.
1.4. Enable automated reconciliations and reporting for multi-entity, multi-currency wholesale operations.

Trigger Conditions

2.1. New sale or purchase order completed.
2.2. Inventory status update or adjustment.
2.3. Receipt of payment or expense creation.
2.4. Periodic sync (e.g., hourly, daily) for reconciliations.
2.5. Compliance deadlines (e.g., VAT/GST report generation).

Platform Variants

3.1. QuickBooks Online
• Feature/Setting: API v3 – Create/Update Invoice, Purchase, Payment; Webhooks for real-time sync.
3.2. Xero
• Feature/Setting: Accounting API – /Invoices, /Contacts endpoints for transaction automation.
3.3. Sage Business Cloud
• Feature/Setting: Sage API – Post /sales_invoices, /purchase_invoices for transactional updates.
3.4. SAP Business One
• Feature/Setting: Service Layer API – POST /SalesOrder, /BusinessPartner for ERP integration.
3.5. Microsoft Dynamics 365 Business Central
• Feature/Setting: API v2.0 – /salesInvoices, /purchaseInvoices for batch transaction postings.
3.6. FreshBooks
• Feature/Setting: API – /invoices/create or /payments, using OAuth for secure connections.
3.7. Zoho Books
• Feature/Setting: REST API – /invoices, /customerpayments endpoints for real-time updates.
3.8. MYOB
• Feature/Setting: Essentials API – /Sale/Invoice, /Contact endpoints; token refresh management.
3.9. NetSuite
• Feature/Setting: REST/SOAP Web Services – /record/v1/invoice, /record/v1/vendorbill APIs.
3.10. Wave Accounting
• Feature/Setting: Public API – /invoices, /customers, using GraphQL mutations for sync.
3.11. Odoo
• Feature/Setting: XML-RPC/REST – /account.move for automated journal and invoice creation.
3.12. KashFlow
• Feature/Setting: API – /invoices, /purchases endpoints for transaction creation.
3.13. FreeAgent
• Feature/Setting: API – POST /invoices and /contacts, access via OAuth2 token.
3.14. Gusto (for payroll sync)
• Feature/Setting: API – /v1/employees, /v1/payrolls for deducing expenses automatically.
3.15. Intuit APIs (QuickBooks Desktop)
• Feature/Setting: QB Web Connector or SDK – InvoiceAdd, BillAdd requests.
3.16. BlackLine
• Feature/Setting: Journal Creation APIs for automated reconciliation and ledger entries.
3.17. Oracle NetSuite
• Feature/Setting: SuiteTalk REST – POST /records/invoice endpoint for sales updates.
3.18. TallyPrime
• Feature/Setting: ODBC/XML Interface – POST vouchers and ledgers for transaction import.
3.19. Patriot Accounting
• Feature/Setting: API – POST /transactions endpoint for real-time transaction automation.
3.20. AccountingSuite
• Feature/Setting: API – /transactions/import for automating new entries into ledgers.

Benefits

4.1. Zero-lag synchronization between sales/ERP and accounting for up-to-date financials.
4.2. Elimination of double data entry, minimizing human error.
4.3. Automated compliance and tax reporting readiness.
4.4. Faster financial closes and multi-entity consolidations.
4.5. Improved access to real-time KPIs and decision data for agricultural wholesalers.