Automated tracking of tips and gratuity distribution

Purpose

1.1. Facilitate automatic recording, calculation, and compliant distribution of staff tips and gratuities across shifts, reducing manual errors, enhancing transparency, and supporting regulatory reporting needs.
1.2. Ensure real-time insight into distribution status, accurate payroll integration, and secure documentation for audits in Algerian restaurants.

Trigger Conditions

2.1. POS system logs a tip with a completed transaction.
2.2. End-of-shift or scheduled reporting time (e.g., daily close or weekly payroll batch).
2.3. Manual input or correction of a tip/distribution value by a manager.
2.4. Payroll system preparing to process wages.
2.5. Audit or compliance report generation request.

Platform Variants

3.1. Square POS
• Feature/Setting: Webhooks — Configure event triggers for “payment.created” and “payment.updated” to send tip data to automation.
3.2. Toast POS
• Feature/Setting: API “List Payments” — Schedule endpoint polling to extract all tip records for shift closure.
3.3. Lightspeed Restaurant
• Feature/Setting: Webhook on “Order Closed” — Configure to push gratuity data upon final bill settlement.
3.4. Clover
• Feature/Setting: REST API “Retrieve Payments” — Fetch tips data per transaction for aggregation.
3.5. Upserve HQ
• Feature/Setting: Zapier Integration — Map “Tip Added” events to initiate distribution logic.
3.6. Revel Systems
• Feature/Setting: API “Get Receipts” — Extract tip entries with receipt details using scheduled automation.
3.7. Zoho Books
• Feature/Setting: API “Create Journal Entry” — Automatically post tip distributions against wage accounts.
3.8. QuickBooks Online
• Feature/Setting: API “CreateBill” — Process gratuity payouts in batch payroll entries.
3.9. Xero
• Feature/Setting: Payroll API “Pay Run” — Configure automation to include calculated tips in wage disbursement.
3.10. ADP
• Feature/Setting: Workforce API — Inject processed tip data per employee for payroll calculation.
3.11. Gusto
• Feature/Setting: API “Create Payroll Entry” — Schedule batch import of tips per pay cycle.
3.12. Sage Business Cloud
• Feature/Setting: API “Add Payment” — Add gratuity distributions to employee payment records.
3.13. BambooHR
• Feature/Setting: API “Update Employee Compensation” — Reflect distributed tips in compensation modules.
3.14. Google Sheets
• Feature/Setting: “Append Row” via Sheets API — Log all daily tip distributions for audit trails and reviews.
3.15. Microsoft Excel Online
• Feature/Setting: “Add Row” to a table — Archive tip calculations for reconciliation and monthly reporting.
3.16. Slack
• Feature/Setting: Incoming Webhook — Notify managers/employees of tip distributions with real-time messages.
3.17. Microsoft Teams
• Feature/Setting: Adaptive Card via Graph API — Share summary of gratuity allocation at end-of-day.
3.18. DocuSign
• Feature/Setting: eSignature Requests — Route tip distribution statements for employee acknowledgment.
3.19. Dropbox
• Feature/Setting: Files API “Upload” — Archive signed and distributed tip records for compliance retention.
3.20. Jira Service Management
• Feature/Setting: API “Create Ticket” — Register and track disputes or exceptions in gratuity distribution.

Benefits

4.1. Reduced administrative time, errors, and compliance risks in tip distribution.
4.2. Instant, transparent reporting and notifications to all stakeholders.
4.3. Seamless and auditable integration with payroll and HR systems.
4.4. Strong documentation for labor audits and revenue compliance.
4.5. Enhanced staff trust, clarity, and satisfaction through automated, fair distribution records.