Invoice generation and sending to vendors

Purpose

 1.1. Automate the creation and delivery of vendor invoices, ensuring timely payment and compliance with Algerian financial regulations.
 1.2. Minimize manual intervention by extracting order data, generating standardized invoice PDFs, and dispatching them via preferred vendor communication channels (email, WhatsApp, cloud storage, etc).
 1.3. Maintain an auditable financial record with integration to accounting and ERP systems.

Trigger Conditions

 2.1. New purchase order approval in restaurant management system.
 2.2. Arrival of goods or completion of a service logged in inventory platform.
 2.3. Periodic batch runs (daily, weekly, monthly) for recurring vendor relationships.
 2.4. Manual trigger via finance dashboard for ad hoc invoicing.

Platform Variants

 3.1. QuickBooks Online
  • API: Create Invoice
  • Set up trigger on new bill; configure fields for vendor, amount, and line items.

 3.2. Xero
  • API: POST /invoices
  • Use purchase receipt as trigger, map vendor info, auto-generate PDF.

 3.3. FreshBooks
  • API: Create Invoice
  • Set webhook for new expense, auto-send to vendor’s email.

 3.4. Sage Business Cloud
  • API: Invoices endpoint
  • Automate invoice from completed order; enable auto-email to registered vendor.

 3.5. Zoho Books
  • API: Vendor Invoices
  • Trigger on new purchase order; map data and schedule email dispatch.

 3.6. Microsoft Dynamics 365
  • API: Invoice processing workflow
  • On validated purchase record, generate invoice and attach to vendor profile.

 3.7. SAP Business One
  • DI API: Add Purchase Invoice
  • Invoice auto-created on goods receipt confirmation.

 3.8. Oracle NetSuite
  • SuiteTalk API: Invoice endpoint
  • Configure scheduled invoice generation, emailing via vendor record.

 3.9. Wave Accounting
  • Public API: Invoice creation
  • Push new billing details, auto-email vendor.

 3.10. Odoo
  • API: account.move
  • Trigger on order state change, auto-generate and send invoice.

 3.11. Google Sheets
  • API: App Script
  • Use template to pull PO data, auto-generate invoice PDF, send via email.

 3.12. Airtable
  • Automations/Script:
  • When new row for vendor order, create invoice using base template.

 3.13. DocuSign
  • API: Envelope creation with attachment
  • Attach PDF invoice with signature request, auto-send to vendor email.

 3.14. Stripe
  • API: Create Invoice
  • Triggered by bill creation, includes payment link for faster settlement.

 3.15. PayPal
  • API: Invoicing
  • Programmatic invoice generation, direct send to vendor email.

 3.16. PDF Generator API
  • API: Create Document
  • Automated PDF build from template, send to vendor via messaging API.

 3.17. SendGrid
  • API: Mail Send
  • Attach invoice and send personalized message to vendor inbox.

 3.18. WhatsApp Business API
  • API: SendDocument
  • Distribute PDF invoice directly to vendor’s WhatsApp.

 3.19. Slack
  • API: chat.postMessage
  • Post invoice PDFs to private vendor channels for notification.

 3.20. Dropbox
  • API: Upload file
  • Store invoice PDF, auto-share link with vendor access rights.

 3.21. Salesforce
  • API: Create record (Invoice object)
  • Invoice generated from opportunity closure, email sent to vendor.

 3.22. HubSpot
  • API: Engagements/Email
  • Attach invoice during vendor workflow, trigger email notification.

Benefits

 4.1. Reduces administrative workload and risk of manual error.
 4.2. Ensures timely compliance and regulatory accuracy within the Algerian context.
 4.3. Enhances vendor relationships by maintaining prompt, professional communication.
 4.4. Centralizes documentation for auditing and business insight.
 4.5. Enables scalable, repeatable finance operations adaptable to growth.