Purpose
1. Automate cash flow reporting by systematically aggregating, analyzing, and distributing real-time financial data for physiotherapy equipment suppliers, eliminating manual data extraction, and ensuring accurate, up-to-date forecasts for inventory investment, invoice management, and payment planning.
2. Automates the process of pulling financial info from multiple sources, centralizing in dashboards for CFOs/owners, enabling proactive liquidity management, regulatory compliance, and detailed audit trails.
Trigger Conditions
1. New purchase orders received or invoices generated in ERP/accounting platform.
2. Scheduled triggers (e.g., nightly, weekly, or monthly) for fetching updated balances and reports.
3. Bank reconciliation updates or payment status changes in payment gateways.
4. API webhook updates from bank, ERP, or payment processors.
5. Threshold triggers (e.g., cash reserves drop below a set value or unusually high outgoing payment detected).
Platform Variants
1. Xero
• Feature/Setting: Configure "Reports API" — auto-fetch Profit & Loss and Cash Summary via endpoint GET /reports/{ReportID}.
2. QuickBooks Online
• Feature/Setting: Utilize "Reports API" — automate data extraction from General Ledger via GET /reports/GeneralLedger.
3. Sage Intacct
• Feature/Setting: Activate "Cash Management API" — pull cash transactions with read_cashManagement API call.
4. Microsoft Dynamics 365 Business Central
• Feature/Setting: Configure "Financial Reports API" using endpoint GET /financeReports; schedule for daily extraction.
5. Zoho Books
• Feature/Setting: Use "Reports API" for automated cash flow statement extraction — GET /cashflow.
6. FreshBooks
• Feature/Setting: Set automation on "Accounting Reports API" — GET /reports/accountSales for cash summary reporting.
7. SAP Business One
• Feature/Setting: Employ "Service Layer API" — GET /CashFlowReports to automate report generation.
8. Oracle NetSuite
• Feature/Setting: Use "SuiteAnalytics Connect" — build and schedule custom cash flow queries.
9. Stripe
• Feature/Setting: Automate via "Balance API" — GET /v1/balance and /v1/balance/history for real-time fund status.
10. Paypal
• Feature/Setting: Utilize "Transaction Search API" — GET /v1/reporting/transactions for automated transaction feed.
11. Plaid
• Feature/Setting: Configure "Transactions API" for automated bank feed integration (GET /transactions/get).
12. Square
• Feature/Setting: Activate "Payments API" — GET /v2/payments for automated reconciliation data flow.
13. Wise (formerly TransferWise)
• Feature/Setting: Use "Borderless Account API" — GET /v1/statement/periodic for cash activity automation.
14. HSBC Bank API
• Feature/Setting: Automate data retrieval using "Account Information API" for timely bank balance pulls.
15. JPMorgan Chase Developer API
• Feature/Setting: Auto-fetch cash position via "Accounts and Transactions" endpoint.
16. HubSpot
• Feature/Setting: Automate pulling deal/payment stage with "CRM Deals API" to correlate with payment timelines.
17. Google Sheets
• Feature/Setting: Automate data population via "Sheets API" — append and refresh rows for summary dashboards.
18. Airtable
• Feature/Setting: Schedule reports using "Bases API" — automate cash data table updates.
19. Power BI
• Feature/Setting: Automate data refresh connectors for scheduled cash flow dashboard updates.
20. Tableau
• Feature/Setting: Configure "Web Data Connector" for automated imports from financial APIs to cash flow visualization.
21. Slack
• Feature/Setting: Automate cash flow alerting with "Incoming Webhooks" — configured for threshold breach.
22. Microsoft Teams
• Feature/Setting: Schedule auto-posts with "Connector API" to finance channel on report generation.
Benefits
1. Automates manual info gathering, reducing human error and admin overhead.
2. Provides continuous, real-time visibility into cash position and payment flows.
3. Automating exception flagging and alerting for proactive financial management.
4. Supports compliance and internal audit with automated digital trails.
5. Increases business confidence for investment/planning by automatedly forecasting liquidity and trends.
6. Frees up finance staff to focus on strategic, non-automatable analysis.
7. Enhances supplier and client relationships by automating payment transparency and communication.
Finance & Payments Automation