Automated reconciliation of sales with bank transactions

**Purpose**

1.1. Ensure that sales records from POS/e-commerce platforms accurately match deposits and transactions in bank accounts for acrylic supply retailers.
1.2. Automatically flag mismatches, duplicates, or missing payments for review, improving accounting precision.
1.3. Reduce manual reconciliation efforts, support financial reporting, and accelerate month-end close for arts & crafts businesses.
1.4. Enable real-time updates to ledgers and facilitate the timely detection of discrepancies, enhancing overall financial governance.

**Trigger Conditions**

2.1. New sales transaction is recorded in POS or e-commerce software.
2.2. Bank statement or new transaction data is available via bank feed.
2.3. Scheduled financial audit or reconciliation interval (daily, weekly, or monthly).
2.4. Manual override or forced reconciliation initiated by finance staff.

**Platform Variants**

3.1. Square
• Feature: Webhooks — configure endpoint to send new sales data upon completed transaction.
3.2. PayPal
• API: List Transactions API — retrieve sales payments batch for reconciliation jobs.
3.3. Stripe
• Endpoint: Balance Transactions API — fetch payout and charge metadata for correlation.
3.4. Shopify
• API: Orders Webhook — push new order data for auto-matching with bank inflows.
3.5. QuickBooks Online
• Feature: Bank Feed API — sync bank transactions and sales ledger for comparison.
3.6. Xero
• API: BankTransactions — auto-fetch cleared payments and compare against invoices.
3.7. Zoho Books
• Endpoint: Bank Transactions AutoMatch — initiate automated mapping process.
3.8. Sage Intacct
• Feature: Cash Management — import and reconcile bank lines to sales data.
3.9. WooCommerce
• Webhook: Order Completed Event — transmit order details to reconciliation routine.
3.10. Lightspeed Retail
• API: Payments Endpoint — collect sales records for linking to deposits.
3.11. FreshBooks
• Feature: Bank Reconciliation API — trigger reconciliation cycle as new data syncs.
3.12. Oracle NetSuite
• Integration: Bank Feeds SuiteApp — ingest and reconcile sales & bank transactions.
3.13. Microsoft Dynamics 365
• Feature: Automated Bank Reconciliation — configure regular reconciliation job.
3.14. Pleo
• API: Transaction Export — download statement for matching with internal sales.
3.15. Revolut Business
• Endpoint: Transactions API — sync transactional data and trigger reconciliation.
3.16. Intuit Merchant Services
• API: Transaction Detail — feed in processed sales to compare against deposits.
3.17. Amazon Seller Central
• Feature: Settlement Report — import payout details for reconciliation workflow.
3.18. Etsy
• API: Shop Receipt — obtain payment events to align with incoming funds.
3.19. HSBCnet
• API: Statement Download — configure auto-export for bank data integration.
3.20. Plaid
• Endpoint: Transactions Get — aggregate and relay bank transactions for matching.
3.21. SAP S/4HANA
• Feature: Bank Statement Processing — set up auto-import of statement lines for reconciliation runs.
3.22. Monzo Business
• API: Transactions Feed — pull bank inflows for automated comparison.

**Benefits**

4.1. Minimize human error and speed up reconciliation for every sales channel.
4.2. Provide real-time visibility on financial discrepancies, improving risk oversight.
4.3. Free up finance team resources for higher-value analytic work.
4.4. Facilitate faster, audit-ready month-end closures supporting business agility.
4.5. Strengthen financial compliance and trust with reliable, up-to-date records.