Automatic reconciliation of payments from multiple channels

Purpose

 1.1. Streamline and automate the collection, matching, and recording of payments received from various sales channels (POS, online orders, food aggregators, direct transfers) into accounting systems.
 1.2. Reduce manual errors and labor in finance operations by ensuring that every sale and receipt is timely matched, discrepancies flagged, and financial records remain up to date.
 1.3. Support compliance, reporting accuracy, and cash flow management for Andhra cuisine restaurants, enhancing efficiency and transparency in multi-channel environments.

Trigger Conditions

 2.1. New payment confirmation or deposit notification from any channel (POS, online delivery, aggregator, UPI, bank).
 2.2. Daily scheduled time check for unreconciled payments.
 2.3. Manual upload or sync of payment records by finance staff.

Platform Variants

 3.1. Stripe
  • Feature/Setting: Webhooks for successful payment events; configure endpoint to push payment metadata instantly.
 3.2. Razorpay
  • Feature/Setting: Payment completed webhook; enable and map to a reconciliation API receiving payment ID, time, and source.
 3.3. Paytm for Business
  • Feature/Setting: Transactions History API; configure to fetch new settlements and auto-upload to reconciliation tool.
 3.4. Swiggy Partner
  • Feature/Setting: Order delivery callback; auto-download invoice settlements and match with internal orders.
 3.5. Zomato Order API
  • Feature/Setting: Success order webhooks; receive per-order paid status and match against sales ledger entries.
 3.6. Pine Labs POS
  • Feature/Setting: Daily batch settlement export API; scheduled fetch and cross-verify with bank statement APIs.
 3.7. ICICI Bank
  • Feature/Setting: Corporate Transactions API; set to ingest deposits data for reconciliation logic.
 3.8. HDFC Bank
  • Feature/Setting: Account Statement API; polling or push for every credit entry to trigger reconciliation.
 3.9. Tally ERP
  • Feature/Setting: Data Import API; auto-insert reconciled receipts with order and payment reference.
 3.10. QuickBooks
  • Feature/Setting: Create Payment endpoint; post matched transactions mapped to invoices.
 3.11. Xero
  • Feature/Setting: Bank Transaction webhooks; update records on payment, automate flag for mismatches.
 3.12. WooCommerce
  • Feature/Setting: Payment completed hook; trigger API reconciliation with finance tool.
 3.13. Shopify
  • Feature/Setting: Order paid webhook; stream data to matching system for cash receipt verification.
 3.14. UPI Apps (Google Pay/PhonePe/Paytm)
  • Feature/Setting: Transaction CSV export integration; read file drops and ingest new entries.
 3.15. Juspay
  • Feature/Setting: Settlement Unified API; fetch reconciled settlements and automate comparison.
 3.16. Zoho Books
  • Feature/Setting: Payments API; receive push when payment marked received and match order details.
 3.17. SAP Business One
  • Feature/Setting: Journal Entry API; record reconciled entries after automated matching logic.
 3.18. Salesforce
  • Feature/Setting: Payment object API; automate posting of fully matched payments to customer record.
 3.19. FreshBooks
  • Feature/Setting: Payments endpoint; connect to receive transaction posts and automate accounting entries.
 3.20. Oracle NetSuite
  • Feature/Setting: Bank Statement Import/Bank Feeds; trigger reconciliation workflow per matching credit.

Benefits

 4.1. Eliminates manual reconciliation, saving hours daily for finance teams.
 4.2. Reduces risk of human errors or missed payments, enabling faster detection of payment discrepancies.
 4.3. Provides comprehensive, real-time financial visibility, supporting statutory compliance and efficient reporting.
 4.4. Enhances trust with stakeholders by ensuring payment transparency across all incoming channels.
 4.5. Allows finance staff to focus on value-added tasks instead of routine matching and cross-verification.