Payment reconciliation from multiple sales channels

Purpose

1.1. Automate data collection, matching, and validation of payments from POS, online orders, third-party delivery apps, and marketplaces to streamline financial accuracy.
1.2. Minimize manual errors, accelerate daily settlements, unify payment status across sales channels, and ensure all transactions reconcile with bank deposits.
1.3. Generate real-time discrepancy alerts, supporting compliance and robust reporting for pet-friendly cafés’ diverse revenue streams.

Trigger Conditions

2.1. Scheduled daily reconciliation run.
2.2. New transaction/payment posted in any sales channel API.
2.3. Settlement confirmation from payment gateway or bank feed integration.
2.4. Manual reconciliation request from finance user via dashboard.

Platform variants

3.1. Square POS
• Feature: Transactions API — configure webhook to export daily sales and settlements on schedule.
3.2. Stripe
• Feature: Balance Transactions API — retrieve itemized payouts grouped by date for reconciliation.
3.3. PayPal
• Feature: List Transactions endpoint — fetch completed/sale payments; use TransactionSearch.
3.4. Shopify
• Feature: Orders & Payments API — automate fetching order and payment data per café outlet.
3.5. Clover
• Feature: Payments API — set up callback for completed sales records export.
3.6. Toast POS
• Feature: API Export — enable scheduled pushes of closed checks and payment batches.
3.7. SumUp
• Feature: Transactions API — automate daily pulling of payment histories for reconciliation.
3.8. Zettle
• Feature: Sales History endpoint — configure to send reports on a rolling basis.
3.9. Revel Systems
• Feature: Report Data API — schedule exports of payment and settlement records.
3.10. Amazon Pay
• Feature: GetTransactionDetails — monitor and export payout settlements.
3.11. WooCommerce
• Feature: Order & Payment REST API — aggregate paid orders for accounting reconciliation.
3.12. QuickBooks Online
• Feature: Banking API — import bank feed and match deposits with orders.
3.13. Xero
• Feature: Bank Transactions API — automate fetching statement lines for payment matching.
3.14. Lightspeed Retail
• Feature: Sales & Payments API — export completed sales with payment details.
3.15. Braintree
• Feature: Transaction Search — extract all settlements for given date ranges.
3.16. Uber Eats
• Feature: Partner Dashboard API — export payout summaries and order payments.
3.17. Doordash
• Feature: Merchant Portal Reporting API — automate nightly data pull of sales and payments.
3.18. Google Sheets
• Feature: Sheets API — stage reconciliation logs and anomaly reports from all channels.
3.19. Slack
• Feature: Incoming Webhooks — push alerts for unmatched transactions or discrepancies.
3.20. Microsoft Power BI
• Feature: Data Connector API — visualize reconciled vs. unreconciled sales and payments.
3.21. Sage
• Feature: Bank Feed API — import statement feeds and match against internal café orders.
3.22. Zoho Books
• Feature: Bank Feeds and Payments API — auto-match bank deposits to sales.

Benefits

4.1. Zero manual entry, reducing mistake rates in café finance.
4.2. Instant detection of missing, duplicated, or delayed payments across platforms.
4.3. Harmonized multi-channel financial view leads to faster month-end closings.
4.4. Efficiency in resource utilization for staff, freeing time from reconciliation chores.
4.5. Enhanced transparency and traceability for audits and stakeholder reporting.