Daily cashflow tracking and projection notifications

Purpose

1.1. Automate end-to-end daily cashflow tracking for wholesale bakery equipment suppliers, including revenue, expenses, and balance projections.
1.2. Enable automated notifications and alerts for cashflow variances, low balances, and forecast deviations powered by continuous data aggregation from connected finance, sales, and banking platforms.
1.3. Support finance teams with automatedly generated daily summaries and projections, helping decision-makers react rapidly to cash shortfalls or surpluses.
1.4. Streamline reconciliation workflows with automated data pulls, supporting audit readiness and reducing manual intervention.

Trigger Conditions

2.1. Scheduled automation at daily, timed intervals (e.g., 6:00 AM, pre-business start).
2.2. Automated trigger on new transaction syncing in accounting or bank platforms.
2.3. Trigger automation from detected balance thresholds or forecast deviation events (e.g., 10% shortfall).

Platform Variants

3.1 Xero
• Function: GetBankTransactions API – configure with daily fetch interval for real-time transactions.
• Automate webhook to push daily summaries to connected apps.

3.2 QuickBooks Online
• Function: Reports API – configure to generate daily Cash Flow Statement.
• Automator triggers notifications if projected vs. available cash is negative.

3.3 Sage Intacct
• Feature: Cash Management – enable automated daily data export for reconciliation and projection.

3.4 FreshBooks
• Setting: Automated Recurring Reports – set up for cashflow and balance notification delivery.

3.5 Zoho Books
• Feature: Custom Schedulers – automate daily cashflow report runs.
• API: /reports/dailyCashflow – configure webhook delivery.

3.6 NetSuite
• SuiteAnalytics Workbook – automates scheduled queries for cashflow with alerts on variance.

3.7 Microsoft Power Automate
• Connector: Excel Online + Outlook – automating daily cashflow digest emails using Office 365 triggers.

3.8 Google Sheets & Apps Script
• Feature: Time-driven triggers – automate extraction and formula-based projection calculation, push to Slack.

3.9 Plaid
• API: Transactions/Get – enables real-time banking transactions for automated reporting and baseline automation.

3.10 Slack
• Feature: Scheduled messages – automate cashflow alerts/posts to the #finance channel, triggered by thresholds.

3.11 Twilio SMS
• Function: Programmable Messaging – automate sending cashflow deviation alerts to finance leads’ mobile numbers.

3.12 SendGrid
• API: Single Send – automate formatted summary emails for daily cashflow.

3.13 Notion
• Feature: Database Automation – automate record entry and create notification triggers for low balances.

3.14 Airtable
• Automation: Runs on daily schedule to update cashflow tables, trigger email and Slack notifications if negative.

3.15 SAP ERP
• BAPI_CASHFLOW_GETLIST – configure batch job and automate data extraction into internal dashboards.

3.16 Odoo
• Feature: Automated Actions – set up rules for daily cashflow assessment and internal notifications.

3.17 Tally
• Feature: Scheduled Export – automate export of daily cash movement to designated recipients via email.

3.18 Monday.com
• Automation Recipe: When date arrives, create & email daily cashflow card to finance.

3.19 HubSpot
• Custom Workflow: Automate sending cashflow summary to ops manager using workflow triggers and emails.

3.20 Mailgun
• API: Messages – automate sending of projection deviation email alerts to selected users, scheduled nightly.

3.21 Power BI
• Subscription: Automate delivery of daily projected cashflow dashboard to leadership team inbox.

3.22 Asana
• Feature: Task automation – daily cashflow review tasks with automated assignment and notifications.

3.23 Pabbly Connect
• Flow: Trigger daily, connect accounting & notification services with automated delivery of reports.

3.24 Trello
• Automation: Create daily card with attached auto-generated cashflow summary; notify team if action required.

Benefits

4.1. Reduces manual errors by automating banking and finance data collection.
4.2. Ensures automatedly consistent daily visibility for cashflow statuses across finance and operations.
4.3. Supports real-time, automated decision-making by execs in bakery equipment supply.
4.4. Automates delivery of timely notifications, preventing missed deficit or surplus events.
4.5. Improves reconciliation, audit, and compliance readiness via continuous, automated reporting.