Scheduled reconciliation of payments against invoices

Purpose

1.1. Automate the periodic comparison of incoming payments against issued invoices to identify discrepancies, highlight overdue payments, and streamline reconciliation in finance operations for wholesale aerated drinks distributors.
1.2. Reduce manual workload, mitigate errors in finance tracking, and provide timely reports for decision-makers, supporting compliance and transparency in revenue accounting.

Trigger Conditions

2.1. Scheduled time-based events: daily, weekly, or monthly at set hours.
2.2. New payment receipt logged in ERP or accounting software.
2.3. New invoice generated or status update in sales system.
2.4. Batch updates from bank feed integrations or CSV uploads.

Platform Variants

3.1. QuickBooks
• API: /payments, /invoices – Schedule “List Payments” & “List Invoices” endpoints for data pulls.
3.2. Xero
• Endpoint: GET /Invoices, GET /Payments – Trigger workflows on new payment or reconciliation.
3.3. NetSuite
• SuiteTalk Web Services: runSavedSearch for invoices and payments, scheduled workflow configuration.
3.4. SAP Business One
• Service Layer: GET /Invoices, GET /IncomingPayments, schedule reconciliation jobs.
3.5. Microsoft Dynamics 365
• Data Connector: List records from SalesInvoice and CustomerPayment entities at scheduled intervals.
3.6. Zoho Books
• API: /customerpayments, /invoices – Custom schedule to fetch and compare payment data.
3.7. FreshBooks
• Endpoint: GET /invoices, GET /payments – Scheduled fetch and cross-match with invoice data.
3.8. Oracle Fusion Cloud
• REST API: /receivablesInvoices, /receipts – Configure scheduled data pulls and matching script.
3.9. Sage Intacct
• API: readByQuery on ARINVOICE and CUSTOMERPAYMENT, configure schedule in background job.
3.10. Odoo
• XML-RPC: account.move (invoices), account.payment, set up scheduled actions for reconciliation.
3.11. Stripe
• API: /v1/invoices, /v1/payments – Periodic reconciliation via webhook event or scheduled pull.
3.12. PayPal
• API: /v1/payments/payment, /v1/invoicing/invoices – Scheduled fetch of payments and invoice details.
3.13. Square
• API: /v2/invoices, /v2/payments – Schedule daily data exports for reconciliation logic.
3.14. Wave
• API: /business/{businessId}/payments, /business/{businessId}/invoices – Custom job to match records.
3.15. Salesforce
• SOQL Trigger: Query Invoice and Payment objects with scheduled flow automation.
3.16. HubSpot
• Operations Hub Workflow: Scheduled fetch from invoice/payment custom objects via API.
3.17. MYOB
• API: /sale/invoice, /sale/payment – Configure scheduled polling and batch reconciliation.
3.18. SAP S/4HANA Cloud
• OData Service: API_AR_INVOICE_SRV and API_AR_RECEIVABLE_SRV, timed jobs for comparison.
3.19. Intuit Merchant Services
• API: ListTransactions, ListInvoices – Schedule sync and reconciliation batch.
3.20. Plaid
• Endpoint: /transactions/get – Aggregate payment data for reconciliation with ERP invoices.

Benefits

4.1. Increased accuracy in matching payments to receivables, reducing revenue leakage risks.
4.2. Timely alerting for overdue or missed payments, supporting proactive collection efforts.
4.3. Reports and audit trails for compliance and regulatory requirements in beverage wholesale.
4.4. Substantial reduction in manual hours spent on routine finance reconciliation.
4.5. Improved cash flow visibility for business forecasting and financial health checks.