Purpose
1. Automate recording and syncing of point-of-sale (POS) transactions into accounting systems to reduce manual data entry, eliminate errors, speed up financial reporting, and enable real-time insights for Armenian restaurants.
2. Automates linking daily sales, refunds, expenditures, and payment types (cash, card, mobile) directly to respective accounting ledgers.
3. Automates compliance with tax requirements by automating transaction categorization and supporting Armenian tax frameworks.
4. Automates generation of financial statements and cashflow analysis for restaurant owners and stakeholders.
Trigger Conditions
1. Automated trigger when a sale, refund, or void is completed in POS system.
2. Automated triggers on end-of-day POS batch closure.
3. Automated triggers upon creation or update of a financial record in POS.
4. Automating scheduled syncing (real-time, hourly, daily sync).
Platform Variants
1. Square POS
• Feature/Setting: API Webhook for Sales Events — configure event subscription to Sales Completed and send payload to accounting API endpoint.
2. Toast POS
• Feature/Setting: Export API — automate extraction of end-of-day sales and automate push to accounting as journal entries.
3. Lightspeed POS
• Feature/Setting: Accounting Connector API — configure automated integration to sync transactions with accounting software like Xero or QuickBooks.
4. Clover POS
• Feature/Setting: Payments API, Orders API — automate data retrieval for each transaction and automate mapping to chart of accounts.
5. Vend (Lightspeed Retail)
• Feature/Setting: Daily Sales API — automate pulling sales summary and automate forwarding to accounting APIs.
6. QuickBooks Online
• Feature/Setting: Sales Receipt API — automate creation of Sales Receipts with detailed line items from POS transactions.
7. Xero
• Feature/Setting: Invoice API, Bank Transactions API — automates creation of sales invoices and bank transactions based on POS data.
8. Sage Business Cloud
• Feature/Setting: Transactions API — automate batch import of daily sales and automate reconciliation.
9. MYOB
• Feature/Setting: AccountRight API — automate journal entry creation from POS via Sales or General Ledger endpoint.
10. Zoho Books
• Feature/Setting: Sales Invoices API — configure automated invoice creation from each POS transaction event.
11. FreshBooks
• Feature/Setting: Expenses API — automate logging of tender amounts, refunds, and tips as expense entries.
12. Wave Accounting
• Feature/Setting: Transactions API — automate batch insertion of POS records and automate reconciliation.
13. Oracle NetSuite
• Feature/Setting: SuiteTalk REST Web Services — automate mapping sales receipts to accounting journal entries.
14. SAP Business One
• Feature/Setting: Service Layer API — automate creation of sales documents from live POS feeds.
15. Odoo
• Feature/Setting: Odoo API Sales Module — automate creation of orders and invoices from POS automatically.
16. Microsoft Dynamics 365 Business Central
• Feature/Setting: Financials API — automate importing and posting POS transactions as entries.
17. Revel Systems POS
• Feature/Setting: Data Connector API — automate scheduled export and mapping to accounting platform via middleware.
18. Shopify POS
• Feature/Setting: Orders API, Payments API — automate continual sync of orders and payment data for finance auditability.
19. QuickFile
• Feature/Setting: API Automation Endpoint — auto-import POS data, automating receipt creation.
20. KashFlow
• Feature/Setting: Invoices API — automate submission of itemized sales data to bookkeeping system.
21. PayPal Here
• Feature/Setting: Transaction Webhooks — automate capturing sales details for direct accounting log.
Benefits
1. Automates reduction in manual data entry, saves employee time, eliminates human errors.
2. Automates synchronization between operational and finance teams for accurate, up-to-date ledgers.
3. Automates compliance reports for Armenian tax authorities, VAT, and cash flow regulations.
4. Automator enables real-time dashboarding and KPI tracking for owners and managers.
5. Automating analytical capabilities for cost control and revenue recognition.
6. Enhances audit trails by automating detailed POS-to-accounting transaction logs.
7. Enables automated notifications and alerts for reconciliation mismatches and exceptions.
8. Facilitates automatable upgrades as POS or accounting vendors evolve APIs.
Finance & Reporting