Finance & ReportingPurpose
1.2 Automate the extraction, aggregation, and matching of sales/donation records, payment processor data, and financial ledgers for error-free reporting and compliance.
1.3 Automate alerts for discrepancies, generate reconciliation reports, and auto-update finance systems for audit readiness and faster monthly close cycles.
1.4 Automating audit trails with transaction-level detail for streamlined reporting to stakeholders, auditors, and management.
Trigger Conditions
2.2 Scheduled end-of-day, end-of-week, or end-of-month automated batch processing.
2.3 Finance team initiates manual reconciliation automation.
2.4 Incoming fund settlement notification from the payment gateway.
Platform Variants
• Feature/Setting: Payment Intents API — automate pulling transaction data and settlement reports programmatically.
3.2 PayPal
• Feature/Setting: Transaction Search API — automate retrieval of donation and sales history for reconciliation cycles.
3.3 Square
• Feature/Setting: ListPayments endpoint — automate extraction of sales and fees for automated reporting.
3.4 Ticketmaster
• Feature/Setting: GET /events API — automate download of ticket sales per event and sync for reconciliation.
3.5 Eventbrite
• Feature/Setting: /v3/orders/ endpoint — automate fetching order-level donation/ticket records for comparisons.
3.6 WooCommerce
• Feature/Setting: REST API /orders and /refunds endpoints — automate collection of sales and refunds for cross-checking.
3.7 Shopify
• Feature/Setting: Orders API — automate data pulls for ticket/donation products for automated matching.
3.8 QuickBooks Online
• Feature/Setting: Reports API — automate uploading and reconciling sales against financial ledgers.
3.9 Xero
• Feature/Setting: BankStatementLines API — automate posting matched transactions into general ledger.
3.10 Sage Intacct
• Feature/Setting: GLPOSTING API — automate reconciliation report uploads and general ledger sync.
3.11 NetSuite
• Feature/Setting: Transactions API — automate import and matching of donation/sales transactions automatically.
3.12 Microsoft Dynamics 365
• Feature/Setting: Data Export Service — automate regular imports of ticketing/donation data for reconciliation routines.
3.13 Google Sheets
• Feature/Setting: Google Sheets API — automate export/import of data, flag mismatches real-time.
3.14 Salesforce
• Feature/Setting: Data Loader or Salesforce Integration API — automate pulling sales/donations to CRM for automated reporting.
3.15 Zendesk Sell
• Feature/Setting: Deals API — automate exporting ticket/donation deals and matching with payment records.
3.16 FreshBooks
• Feature/Setting: Invoices endpoint — automate invoice and payment matching for audit trails.
3.17 Zoho Books
• Feature/Setting: SalesOrders API — automate syncing ticket/donation sales and reconcile against ingested payments.
3.18 GoFundMe
• Feature/Setting: Platform API — automate extracting donation flows for back-office reconciliation.
3.19 Mailchimp
• Feature/Setting: eCommerce API — automate donation confirmation event triggers for reconciliation.
3.20 Power BI
• Feature/Setting: Data connector — automate pulling finalized reconciliation reports into visualization dashboards.
Benefits
4.2 Automates end-to-end audit trails and ensures full regulatory compliance for public entities.
4.3 Automatedly identifies, flags, and resolves payment mismatches across all systems in real time.
4.4 Accelerates month-end and year-end close by automating matching and reporting processes.
4.5 Centralizes, unifies, and automates reconciliation for all ticket and donation channels, improving transparency.
4.6 Enhances stakeholder reporting through automated, always up-to-date reconciliation dashboards.