Supplier payment scheduling workflows

Purpose

1.1. Automate scheduling of recurring, one-off, and multi-vendor supplier payments for restaurants, reducing manual errors and late fees.
1.2. Automate invoice capture, due-date tracking, payment approval routing, and status sync to accounting platforms.
1.3. Automator handles notifications, partial or full payments, and reconciliation into finance and ERP systems.
1.4. Automating record-keeping, auditing, compliance reports, and real-time visibility into payables workflow.

Trigger Conditions

2.1. Receipt of invoice email or PDF by a designated mailbox.
2.2. Supplier bill upload to a restaurant’s finance folder.
2.3. Due date or preset payment cycle reached on the ERP/AP platform.
2.4. Payment approval status update from a manager or finance director.
2.5. API webhook triggered by supplier or finance app dashboard.

Platform Variants

3.1. QuickBooks Online
• Feature/Setting: Automatic Bill Pay; Connect Bill Approval and Bills endpoints—configure payment scheduling rule per vendor.
3.2. Xero
• Feature/Setting: Accounts Payable API; automate Bills endpoint to schedule supplier pay runs by due date.
3.3. FreshBooks
• Feature/Setting: Automate Vendor Invoice import and Payments API; schedule recurring supplier payments.
3.4. SAP Concur
• Feature/Setting: Invoice Management API—schedule supplier batch payments using workflow automator.
3.5. NetSuite
• Feature/Setting: SuiteCloud Payment API; automates payables workflow and approval routing.
3.6. Zoho Books
• Feature/Setting: Bills and Payments Automation; configure automated recurring payment schedules for suppliers.
3.7. Oracle Fusion Cloud ERP
• Feature/Setting: Payables Automation—set up payment process profiles and AP automation.
3.8. Microsoft Dynamics 365
• Feature/Setting: Vendor payment journals automate payment scheduling by workflow triggers.
3.9. Bill.com
• Feature/Setting: Automated Approvals and Payment workflows; API triggers by invoice upload or due-date.
3.10. Stripe
• Feature/Setting: Scheduled Transfers API; automate outgoing supplier settling.
3.11. Wise (formerly TransferWise)
• Feature/Setting: Batch Payments API; automates supplier payout scheduling across borders.
3.12. Plaid
• Feature/Setting: Auth and Transfer endpoints; automation of supplier ACH payments.
3.13. PayPal
• Feature/Setting: Payouts API; scheduled supplier payments using batch automation.
3.14. Square
• Feature/Setting: Vendor Payments automation via Square APIs.
3.15. QuickFile
• Feature/Setting: Automated supplier invoice import triggers and scheduled bank payment API.
3.16. SAP S/4HANA
• Feature/Setting: Payment Run Scheduling via automated workflow integration.
3.17. Coupa
• Feature/Setting: Invoicing module with automated AP workflow and supplier pay run rules.
3.18. Yodlee
• Feature/Setting: Bill Pay API triggering supplier payments automatically.
3.19. DocuWare
• Feature/Setting: Automated invoice capture and approval routing, payment scheduling workflow rules.
3.20. Gusto
• Feature/Setting: Contractor and vendor payments automation; schedule payments through API or dashboard.
3.21. Slack
• Feature/Setting: Scheduled reminders for payment approvals using Workflow Builder.
3.22. Monday.com
• Feature/Setting: Automated finance board item triggers vendor payment workflow.

Benefits

4.1. Automated scheduling reduces manual effort and errors in supplier payments.
4.2. Automating approval and reminders minimizes risk of late fees.
4.3. Automation allows multi-platform, multi-vendor, and multi-currency supplier payments.
4.4. Automating reporting and reconciliation improves visibility for compliance and audits.
4.5. Automatedly increases supplier trust and operational efficiency across restaurant finance operations.