Automated payment processing integrations

Purpose

1.1. Enable seamless, real-time payment processing by integrating POS terminals, invoicing, digital wallets, and accounting software with transaction monitoring, fraud detection, and reconciliation for alternative fuel retail stations.
1.2. Automate reconciliation between sales, bank deposits, loyalty programs, and financial reporting to ensure accuracy, compliance, and operational transparency.
1.3. Reduce payment errors, manual entry, and human intervention for both physical and digital transactions.

Trigger Conditions

2.1. New transaction initiated via POS, online portal, or mobile wallet.
2.2. Receipt of payment confirmation from acquirer or payment gateway.
2.3. Scheduled batch reconciliation at end-of-day or shift.
2.4. Trigger from invoice generation or account receivable record.
2.5. Bank transfer received/settlement notification.

Platform Variants

3.1. Stripe
• API: Payment Intent Creation and Webhooks – auto-detect new payments, update accounting records.
3.2. Square
• Feature: Point-of-Sale API & Transaction Webhook – capture in-store payments and upload sale detail.
3.3. PayPal
• API: Instant Payment Notification (IPN) – trigger receipt processing and automated customer alerts.
3.4. Adyen
• Endpoint: /payments & /webhooks – capture multi-channel transactions and handle disputes.
3.5. Worldpay
• Integration: XML Direct Interface – post/verify transactions and push results to financial systems.
3.6. SAP Concur
• Connector: Invoice API – auto-match invoices with payments and expense reports.
3.7. Oracle NetSuite
• Feature: SuitePayments API – automate reconciliation within NetSuite accounting.
3.8. Xero
• API: Bank Transactions Endpoint – pull settlement confirmations into Xero ledgers.
3.9. QuickBooks Online
• API: Invoice and Payment API – automatically apply incoming payments to open invoices.
3.10. FreshBooks
• Endpoint: Payment Created Webhook – send alerts on successful customer payment.
3.11. Clover
• API: Payment Webhook – automate the update of customer and inventory records post-sale.
3.12. Apple Pay
• Setting: Merchant Validation – auto-approve digital wallet payments and sync to CRM.
3.13. Google Pay
• API: Payment Tokenization Endpoint – trigger reconciliation workflow for each mobile transaction.
3.14. Venmo (via PayPal API)
• Setting: Payment Callback – create ledger entries once money is received.
3.15. Plaid
• API: Transactions Webhook – auto-update accounting when bank transfers clear.
3.16. Fiserv
• Interface: Fiserv Payment Gateway API – track all payment authorization responses.
3.17. WePay
• Webhook: Payment State Change – notify finance system of state updates (paid, failed, refunded).
3.18. Shopify (POS retail)
• API: Order Payment Webhook – post payment status to inventory/finance system.
3.19. Poynt
• API: Transactions – trigger automated digital receipts and status changes.
3.20. BlueSnap
• API: Payment and Payout Webhooks – automate payment matching with invoices and settlements.

Benefits

4.1. Near real-time visibility into sales, settlements, and financial status for decision making.
4.2. Reduced risk of manual entry error or payment omissions.
4.3. Streamlined compliance and audit trail with automated, timestamped entries.
4.4. Faster revenue recognition and improved cash flow management.
4.5. Enhanced customer experience with instant receipts and confirmations.
4.6. Greater staff efficiency—reducing time spent on end-of-day close and reconciliation.