Purpose
1.1. Streamline invoicing for vendors and performers after events at amphitheatres.
1.2. Automatically generate and deliver invoices based on contract terms or event completion.
1.3. Reduce manual errors and financial workload by integrating booking data, attendance records, and contract specifics.
1.4. Ensure timely payments, tax compliance, and robust financial tracking across performances.
Trigger Conditions
2.1. Event marked as “completed” in the booking system.
2.2. Performance report submitted by operations team.
2.3. Attendance threshold or financial milestone reached.
2.4. Receipt of contract signature or post-event approval.
Platform Variants
1. Xero
• Feature/Setting: Invoice generation API; map event and contract fields to line items; use `POST /invoices` for automation.
2. QuickBooks Online
• Feature/Setting: Create Invoices endpoint; use “Create invoice” automation for performers/vendors; configure with `POST /v3/company/{companyId}/invoice`.
3. FreshBooks
• Feature/Setting: Invoice APIs; schedule invoice creation after event close; use endpoint `POST /invoices`.
4. Zoho Books
• Feature/Setting: Automated recurring invoices; set triggers from CRM for post-event; utilize `/invoices` API.
5. SAP Concur
• Feature/Setting: Invoice management workflow; link event completion webhook; configure Concur Invoice API.
6. Oracle NetSuite
• Feature/Setting: SuiteScript or RESTlet for automated invoice batch processing; configure post-event triggers.
7. Stripe
• Feature/Setting: Create invoice from event record via `POST /v1/invoices`; immediate PDF email delivery.
8. Bill.com
• Feature/Setting: Auto-create and route invoices based on customized rules; use Bill.com API for direct integration.
9. Sage Intacct
• Feature/Setting: Trigger “generate invoice” from external source; use Sage Intacct’s AR invoice API.
10. Square
• Feature/Setting: New invoice via “Invoices API” after performance completion; automate delivery configured in dashboard.
11. PayPal Invoicing
• Feature/Setting: Automated template-based invoicing; trigger via Invoicing API `/v2/invoicing/invoices`.
12. Microsoft Dynamics 365
• Feature/Setting: Automated financial process using Power Automate with the “Create new Invoice” action.
13. Wave
• Feature/Setting: Programmatic invoice creation via the Wave API post-event.
14. Odoo
• Feature/Setting: Use Odoo’s automated actions and accounting module to generate invoices upon event close.
15. KashFlow
• Feature/Setting: Set up auto-invoicing based on event milestones with API `/invoices`.
16. Salesforce
• Feature/Setting: Process Builder or Apex triggers on “event closed” to initiate invoice record creation.
17. SAP ERP
• Feature/Setting: FI module configured with event integration for batch invoice run.
18. Gusto
• Feature/Setting: Use Gusto’s API to trigger vendor payment requests automatically based on event data.
19. Intuit QuickBooks Desktop
• Feature/Setting: Web Connector or SDK used for invoice automation after status change.
20. MYOB
• Feature/Setting: Use the MYOB API to automate invoice creation for event-linked vendors and performers.
21. Google Sheets + Apps Script
• Feature/Setting: Apps Script triggers to create and dispatch invoices when financial log is updated post-event.
22. Slack
• Feature/Setting: Send automated invoice reminders to finance channel; set up with Slack API integrations.
23. HubSpot
• Feature/Setting: Workflow automation with invoice plugin; trigger based on event completion in CRM.
24. Monday.com
• Feature/Setting: Automations to generate invoice tasks and pass data to integrated finance tools.
4. Benefits
4.1. Ensures accuracy and fast processing of payments for all event partners.
4.2. Reduces administrative labor, minimizing human error.
4.3. Integrates financial systems for audit-ready transactional records.
4.4. Delivers invoices promptly, improving vendor/performer satisfaction.
4.5. Supports multi-currency and tax logic, matching contract stipulations.
4.6. Enables robust reporting and analytics for post-event financials.
Financial & Accounting Automation