Integration with accounting software

Purpose

1.1. Ensure seamless, real-time syncing of financial transactions from amphitheater business sources (ticket sales, concessions, rentals) into accounting platforms for accurate reporting and compliance.
1.2. Eliminate manual data entry, minimize entry errors, accelerate revenue recognition, automate expense management, and support timely financial analytics.
1.3. Enable continuous reconciliation, automate invoice processing, sync payroll data, and ensure integration with external payment processors like Stripe and PayPal.

Trigger Conditions

2.1. New ticket sold through POS or online systems.
2.2. Invoice generated for event vendors or facility rentals.
2.3. Payment received or refunded from any channel.
2.4. Cash flow entry or manual journal update in the business system.
2.5. Payout/transfer notification from payment platform.

Platform Variants

3.1 QuickBooks Online
- Feature: API – Create/Update Invoice
- Sample Config: POST /v3/company/{companyId}/invoice with new sales data.

3.2 Xero
- Feature: Accounting API – POST Invoices
- Sample Config: POST /api.xro/2.0/Invoices with event transaction payload.

3.3 Sage Intacct
- Feature: Web Services – create_invoice Function
- Sample Config: Send create_invoice XML with attendee purchase details.

3.4 NetSuite
- Feature: REST API – Record SalesOrder
- Sample Config: POST /record/v1/salesOrder after ticket sales.

3.5 FreshBooks
- Feature: API – Create Payment
- Sample Config: POST /payments/payments endpoint for each completed transaction.

3.6 Wave Accounting
- Feature: GraphQL API – CreateTransaction
- Sample Config: mutation { transactionCreate(...) } with order details.

3.7 Zoho Books
- Feature: API – Sales Invoices
- Sample Config: POST /v3/salesinvoices with payment info.

3.8 Microsoft Dynamics 365
- Feature: Finance and Operations API – Create Ledger Entry
- Sample Config: POST to /data/GeneralJournalEntries with transaction set.

3.9 Oracle NetSuite ERP
- Feature: SOAP/REST SuiteTalk – Add or Update CustomerPayment
- Sample Config: Upsert customerPayment after receiving funds.

3.10 SAP Business One
- Feature: Service Layer API – AddIncomingPayments
- Sample Config: POST /b1s/v1/IncomingPayments.

3.11 Kashoo
- Feature: API – Post Entry
- Sample Config: POST /entries with type “sale”.

3.12 FreeAgent
- Feature: API – POST Bank Transaction
- Sample Config: POST /bank_transactions with fee breakdown.

3.13 MYOB
- Feature: AccountRight API – POST Sale
- Sample Config: POST /Sale/Invoice/Item for each ticket batch.

3.14 KashFlow
- Feature: API – Submit Invoice
- Sample Config: POST /invoices with mapping for item codes.

3.15 AccountEdge
- Feature: ODBC/API – Sale Transaction
- Sample Config: Insert into Sales table after POS close.

3.16 Patriot Accounting
- Feature: REST API – Create Customer Payment
- Sample Config: POST /api/v1/customer_payments.

3.17 ClearBooks
- Feature: API – Invoice Create
- Sample Config: POST /invoice/create.json with product breakdown.

3.18 Bill.com
- Feature: API – Add Bill Payment
- Sample Config: POST /api/v2/bills for vendor payment sync.

3.19 Expensify
- Feature: API – Import Transactions
- Sample Config: POST /api with receipts, mapping to accounts.

3.20 Odoo
- Feature: REST API – Create Invoice
- Sample Config: POST /api/invoice with JSON payload.

3.21 Gusto
- Feature: API – Payroll Sync
- Sample Config: POST /v1/payrolls for wage/commission data.

3.22 PayPal
- Feature: Webhook – Payment Capture
- Sample Config: Trigger on "payment.completed" send to accounting.

3.23 Stripe
- Feature: Webhooks/API – Payment Intent
- Sample Config: Forward "payment_intent.succeeded" to accounting sync API.

Benefits

4.1. Remove manual bookkeeping and speed up monthly reconciliations.
4.2. Reduce financial reporting lags and errors across event operations.
4.3. Enable real-time profitability and cash flow insights for management.
4.4. Support audit-readiness and regulatory compliance.
4.5. Simplify multi-system financial operations and payment settlement.