Reconciliation of ticket sales with payment platforms

Purpose

1.1. Synchronize ticket sales transactions from various platforms with received payments to ensure financial accuracy and detect discrepancies.
1.2. Automate the extraction, matching, and validation of sales records, payment confirmations, and bank deposits for amphitheater event operations.
1.3. Generate structured reconciliation reports and alert discrepancies for quick resolution, supporting auditing, transparency, and compliance.

Trigger Conditions

2.1. Scheduled: Daily/weekly triggers to pull new sales and payment data.
2.2. Event-Based: Trigger upon closing a sales day or after a payment gateway batch settlement.
2.3. Manual: Admin initiation for off-cycle checks or audit requests.

Platform Variants

3.1. Ticketmaster
• API: Reports Service API—automate pulling ticket sales/export events.
• Sample: Schedule OAuth-authenticated calls to fetch sales batches nightly.
3.2. Eventbrite
• API: Orders Endpoint—extract paid orders and event data.
• Sample: Set webhooks to trigger automation on order completion.
3.3. See Tickets
• API: Sales Feed Endpoint—retrieve transactional ticket sale data.
• Sample: Nightly data sync via API key.
3.4. PayPal
• API: Transaction Search API—fetch payment confirmations and batch settlements.
• Sample: Filter by event/date for matching with ticket batches.
3.5. Stripe
• API: Payments/List Endpoint—pull event-driven payment receipts.
• Sample: Reconcile against unique sales/order IDs.
3.6. Square
• API: Transactions/List Payments API—query settled payments.
• Sample: Use payment metadata for validation.
3.7. Worldpay
• API: Transactions API—get daily batch files of ticket payments.
• Sample: Automate file import and mapping to ticket records.
3.8. Adyen
• API: /payments/reporting/ endpoint—extract comprehensive settlement data.
• Sample: Parse for event- or venue-specific sales.
3.9. Braintree
• API: Transactions API—list completed sales and export for reconciliation.
• Sample: Attach sale reference as custom fields.
3.10. Shopify
• Function: Orders API—export event product sales if using as POS.
• Sample: Scheduled data export to central accounting.
3.11. QuickBooks Online
• API: Invoice & Payment APIs—import payment records for accounting validation.
• Sample: Use reference IDs for automated matching.
3.12. Xero
• API: Payments API—pull payment receipts and automate reconciliation.
• Sample: Integrate bank feed for cross-validation.
3.13. Oracle NetSuite
• SuiteTalk API: Transactions & Payment modules—sync ticket sales as invoices/receipts.
• Sample: Automated scheduled sync.
3.14. SAP Business One
• API: Service Layer—integrate ticket sales and match with payment receipts.
• Sample: Scheduled extraction for end-of-event reconciliation.
3.15. Zoho Books
• API: Payments Endpoint—import ticket payment details.
• Sample: Set recurring schedule for transaction sync.
3.16. FreshBooks
• API: Payments List—fetch sales payments and validate against ticket sales.
• Sample: Automated push to accounting.
3.17. Google Sheets
• API: Sheets API—compile ticket and payment data for rule-based matching.
• Sample: Automated reconciliation scripts.
3.18. Microsoft Excel Online
• API: Graph API—import/export reconciliation sheets, trigger flows.
• Sample: Macro triggers with API webhook.
3.19. Mollie
• API: Payments API—fetch and filter payments for event IDs.
• Sample: Automate reconciliation with ticket exports.
3.20. Stipe Data Pipeline
• Feature: Data Connectors—send realtime payment records to DW for reconciliation ops.
• Sample: Automated sync to reconciliation workflows.

Benefits

4.1. Eliminates manual errors and speeds up the reconciliation process.
4.2. Enables scalable, round-the-clock monitoring of financial flows.
4.3. Ensures immediate visibility of discrepancies, supporting fraud detection and timely corrective actions.
4.4. Strengthens audit trails with automated, timestamped financial documentation.
4.5. Reduces workload of finance staff and empowers real-time reporting.