Time tracking integration with payroll and invoicing systems

Purpose

1.1. Automate precise time tracking capture, reducing manual errors and eliminating duplicate data entry across payroll and invoicing.
1.2. Enable seamless data flow between time tracking, payroll processing, and client billing for animation studio personnel and freelance talent management.
1.3. Support audit trails, compliance, overtime calculation, and transparent reporting for project-based billing and creative team compensation.
1.4. Enhance project profitability analysis by aligning logged hours with client or internal invoices and payroll cycles.

Trigger Conditions

2.1. Employee or contractor logs or submits time in time tracking system.
2.2. Approved timesheet status or weekly/monthly time period closure trigger.
2.3. New or updated project task completes or reaches a milestone requiring billing or payroll processing.
2.4. Request from finance or HR department for payroll or invoice data export.

Platform Variants

3.1. Clockify
• API: /workspaces/{workspaceId}/user/{userId}/time-entries endpoint for retrieving logged hours.
3.2. Harvest
• Feature: Timesheets API – List and export time entries for specified project or user.
3.3. Toggl Track
• API: GET /api/v9/me/time_entries for time period export and webhook for time entry completion.
3.4. QuickBooks Online
• API: POST /v3/company/{companyId}/invoice to generate client invoices from timesheets.
3.5. Gusto
• API: /v1/employees/{employee_id}/payrolls for payroll run initiation from tracked hours.
3.6. Paychex Flex
• Integration: Import timesheet CSV via ‘Pay Period Import’ for payroll calculations.
3.7. Xero
• Endpoint: POST /api.xro/2.0/Timesheets to create payroll timesheets from tracked projects.
3.8. BambooHR
• API: POST /api/gateway.php/{domain}/v1/time_off/requests for leave deduction against logged time.
3.9. ADP Workforce Now
• Feature: RUN APIs – Import approved hours for payroll and compliance.
3.10. FreshBooks
• API: POST /api/accounting/account/{accountId}/invoices/invoices for time-based invoices.
3.11. SAP SuccessFactors
• Endpoint: POST /odata/v2/TimeSheetEntry for syncing employee hours.
3.12. Zoho Books
• API: POST /books/v3/timesheets to attach tracked time to invoice drafts.
3.13. Rippling
• API: /api/v1/payroll/time_entries/bulk_import for batch shifts from time trackers.
3.14. Hubstaff
• API: GET /v2/timesheets/my for current user time export.
3.15. Deputy
• API: GET /api/v1/timesheets for exporting completed shifts into payroll.
3.16. Workday
• Integration: Import time tracking batch for payroll runs and labor cost analysis.
3.17. Paylocity
• Feature: Import Utility – Map CSV/XLSX time logs to payroll batches.
3.18. Zenefits
• API: POST /time/api/v1/entries endpoint to push tracked time.
3.19. Bitrix24
• Feature: REST endpoint for time management module, exporting user work hours.
3.20. Monday.com
• API: POST /v2 for logging tracked time as items in financial workflow boards.

Benefits

4.1. Rapid payroll and invoicing turnaround with no manual re-entry or reconciliation needed.
4.2. Decreased likelihood of payroll errors, disputes, or missed billable time.
4.3. Enhanced visibility for project cost tracking and financial forecasting in animation production.
4.4. Improved compliance with labor regulations and client billing terms across creative teams.
4.5. Scalable setup for growing or multi-project animation studios with freelance and salaried contributors.