Purpose
1.1. Automate grant and funding opportunity alerts so art centers receive timely notifications of relevant open calls, government funds, private grants, cultural proposals, or philanthropic support options, automating the discovery, evaluation, and notification process.
1.2. Automator enhances financial operational efficiency by eliminating manual research, automating cross-source aggregation, and mapping results directly into actionable workflows or communication automations.
1.3. Automate cross-referencing grant eligibility based on customizable filters (discipline, region, budget size), and automatically updating internal dashboards or CRM with new funding records.
Trigger Conditions
2.1. Automator triggers on schedules (daily/weekly), webhook events, or keyword changes in funding source databases, automating discovery upon new opportunity publication.
2.2. Automatable triggers include new RSS feed items, API updates from grant directories, or scraping of relevant websites, automating when criteria match customizable rules.
2.3. Alerts are automatedly sent upon opportunity detection, keyword tag change, or upon requests from staff via forms or bots.
Platform Variants
1. Google Alerts
• Feature: RSS or email alert automation for keyword monitoring; configure automated search for "arts funding", "grants arts", or custom phrases.
2. Zapier
• Feature: Use "Webhooks by Zapier" to automate ingestion from grant APIs; configure trigger for new item and automator for parsing.
3. Airtable
• Feature: Automation with "Airtable Automations" to record new funding alerts; configure webhook-triggered record creation.
4. Make (formerly Integromat)
• Feature: HTTP modules to automate fetching and parsing grant feeds; sample filter for national arts funding news.
5. Twilio SMS
• Feature: Automated SMS notifications; configure programmable SMS using trigger event for new alert.
6. SendGrid
• Feature: Automated bulk or triggered email notifications; set up dynamic templates and API call for new grant alerts.
7. Slack
• Feature: Slack API "chat.postMessage" for automated team notifications; set channel and custom formatting for alert details.
8. Microsoft Teams
• Feature: Use "Incoming Webhook" connector to automatedly post funding alerts to dedicated Teams channel.
9. Asana
• Feature: Tasks automator; integrate with "Tasks API" to auto-create grant review tasks.
10. Trello
• Feature: Card automation with "Create Card" API on new funding entries; configure board and label per grant type.
11. Monday.com
• Feature: Automation recipes; update board on new grant, automating notification and status tracking in workflow.
12. Notion
• Feature: Integrate with "Notion API" for automated page/database item creation with funding details.
13. HubSpot
• Feature: Automator for deal/ticket creation; configure "Workflows" for automated opportunity recording.
14. Salesforce
• Feature: "Process Builder" or "Flow" automation for new funding opportunities; automate lead/case creation.
15. Mailchimp
• Feature: Automated campaigns for grant alert digests; configure segment and trigger on new opportunity batch.
16. Google Sheets
• Feature: Sheets API for automated entry append; use triggers to add a row on new funding discovery.
17. RSS Aggregators (Feedly, Inoreader)
• Feature: Automate monitoring multiple sources; push alerts via webhook integration for new item.
18. IFTTT
• Feature: "Webhooks" and RSS applet automation; configure to forward grant alerts to chosen service.
19. Discord
• Feature: Automated notifications to server channels using Discord Webhook API on event trigger.
20. Basecamp
• Feature: Create automated to-dos or messages with grant data using Basecamp API or incoming webhooks.
Benefits
4.1. Automated grant hunting increases accuracy, coverage, and speed of opportunities detection for art centers.
4.2. Automating alerts removes human error, ensuring no crucial funding window is missed.
4.3. Centralizes all grant intelligence automatedly across platforms—facilitates quicker internal reviews and higher application submission rates.
4.4. Allows multi-channel, automatable notifications (email, SMS, chat, web) for timely team updates.
4.5. Frees up valuable staff time by automating repetitive research and notification processes.
4.6. Grants greater transparency and decision tracking with automated records and dashboards.
Financial & Administrative Automation