Payroll automation for staff and contractors

Purpose

1.1. Automate payroll calculation, timesheet approvals, and payouts for staff and contractors in a multi-disciplinary art center.
1.2. Automates deduction calculations (taxes, benefits, superannuation) and ensures compliance with local regulations.
1.3. Enables automated batch payments to banks, digital wallets, and generates payslips for distribution.
1.4. Streamlines onboarding and offboarding processes, contract automation, and digital document management for payroll.
1.5. Automates payroll record-keeping, audit trails, integrations with bookkeeping and accounting platforms.

Trigger Conditions

2.1. Automatedly triggered on timesheet submission approval or periodical schedule (e.g., biweekly, monthly).
2.2. Manual onboarding triggers for new staff/contractors added.
2.3. Changes in roster or overtime logged in the HR system.
2.4. Contract completion or end-date for contractor payouts.

Platform Variants

3.1. Gusto
• Feature/Setting: "Run Payroll" API — automate payroll runs for US-based staff with integrated tax filing.
• Sample Configuration: Configure API key, map employee records, schedule automated payroll batch.

3.2. QuickBooks Payroll
• Feature/Setting: "payroll.create" endpoint — automate batch salary disbursal and tax calculation.
• Sample Configuration: Link employee data, authorize OAuth, set auto-run for payroll cycle.

3.3. Xero
• Feature/Setting: Payroll API "PostPayRun" — automates submission for employee payment batches.
• Sample Configuration: Fetch approved timesheets, trigger pay runs, sync with accounts.

3.4. ADP Workforce Now
• Feature/Setting: "Process Payroll" API — automates multi-jurisdiction compliance payroll.
• Sample Configuration: Schedule recurring payroll jobs, define contract types, deduce fringe benefits.

3.5. Paychex
• Feature/Setting: "Payroll Batch Submission" — automates timesheet and payment integration.
• Sample Configuration: Map time tracking systems, trigger batch on approval.

3.6. Zenefits
• Feature/Setting: "Payroll Automations" — automates benefits and deductions with payroll.
• Sample Configuration: Enable automated sync with benefits administrator, set rules for contract staff.

3.7. Rippling
• Feature/Setting: "Run Pay Cycle" API — automates scheduled payroll with global contractor management.
• Sample Configuration: Assign country localization, connect to automatic payment rails, enable audit logs.

3.8. Deel
• Feature/Setting: "Automated Contractor Payments" — automator for cross-border payouts.
• Sample Configuration: Import contracts, schedule automation for milestones, sync compliance docs.

3.9. SAP SuccessFactors
• Feature/Setting: "Employee Central Payroll Integration" — automates payroll workflows and approvals.
• Sample Configuration: Integrate HR modules, set workflow triggers, connect to payment gateways.

3.10. BambooHR
• Feature/Setting: "Payroll Data Export" — automates data migration to payment systems.
• Sample Configuration: Configure export schedules, connect to payroll platforms.

3.11. Workday
• Feature/Setting: "Run Payroll" job scheduler — automates, manages exceptions, audits.
• Sample Configuration: Enable scheduled job, set exception handling, notification automations.

3.12. Square Payroll
• Feature/Setting: "Batch Payment Automation" — automates hourly/staff payments, tax filings.
• Sample Configuration: Import timecards, trigger batch process by schedule.

3.13. OnPay
• Feature/Setting: "auto-run payroll" — automates payment cycles, compliance checks.
• Sample Configuration: Activate auto-run, set legal entity, link to bank.

3.14. Zoho Payroll
• Feature/Setting: "Automated Salary Execution" — automates deductions and bank connections.
• Sample Configuration: Define payout rules, enable automatic email slips.

3.15. Papaya Global
• Feature/Setting: "Global Payroll API" — automates multicountry staff and contractor payouts.
• Sample Configuration: Upload contracts, automate compliance, trigger global pay runs.

3.16. Justworks
• Feature/Setting: "Payroll Automation" — automates staff, contractor, and benefit remittances.
• Sample Configuration: Set cycle, configure reporting automation, enable document e-delivery.

3.17. Paycor
• Feature/Setting: "Payroll Processing Automation" — automator for batch processing and exception alerts.
• Sample Configuration: Automate notifications, schedule process, integrate 401(k).

3.18. Patriot Software
• Feature/Setting: "Automated Payroll Schedule" — automate staff and contractor payments.
• Sample Configuration: Set cycle, configure direct deposit, set up custom deductions.

3.19. Wave Payroll
• Feature/Setting: "Auto-Payroll Run" — automates payroll run and tax remittances.
• Sample Configuration: Connect bank, set schedule, automate payslip delivery.

3.20. Intuit Payroll
• Feature/Setting: "Payroll Automation" — automate pay runs, tax filing, reporting.
• Sample Configuration: Integrate employee data, set email automations for delivery.

4. Benefits

4.1. Automatedly reduces manual errors in payroll processing.
4.2. Automates compliance updates for tax, benefits, legal standards.
4.3. Supports automating multi-country, multi-currency payroll in art institutions.
4.4. Automates faster onboarding and termination processes for staff and contractors.
4.5. Enables quick, automatable reporting and audit trails for financial reviews.
4.6. Ensures secure, automated batch payments to employees and contractors.
4.7. Scales automating payroll tasks for festivals, events, and seasonal art projects without bottlenecks.