Automatic integration with accounting software

Purpose

 1.1. Seamlessly connect aerial photography business financial activities (e.g., invoicing, payment receipts, expense tracking, payroll) to accounting platforms for error-free, real-time bookkeeping.
 1.2. Centralize and sync sales, expenses, and client payment data from diverse sources (bank feeds, payment platforms, CRM, booking systems) into accounting systems, eliminating manual entries.
 1.3. Enable timely tax forecasting, unified financial analytics, and revenue reconciliation for aerial imaging projects, including recurring and ad-hoc assignments.

Trigger Conditions

 2.1. New project or booking created in scheduling/CRM platform.
 2.2. Client invoice generated or issued.
 2.3. Payment received via gateway or POS.
 2.4. Expense uploaded/entered (e.g., drone maintenance receipt).
 2.5. New bank feed transaction matching aerial photography income or expenditure.
 2.6. Recurring subscription/membership invoice issued or payment failure detected.

Platform Variants

 3.1 Xero
  • API: POST `/invoices`, GET `/payments` — auto-generate invoices, log received payments per project.
 3.2 QuickBooks Online
  • API: `/v3/company/{companyId}/invoice` — create invoices from CRM or booking data; `/payment` — register client payments.
 3.3 Sage Business Cloud
  • Endpoint: `/sales_invoices`, `/payments_in` — map project billing to invoices and incoming payments.
 3.4 FreshBooks
  • API: `/invoices`, `/payments` — issue new invoices and capture deposits/payment status.
 3.5 Wave
  • API: `/invoice`, `/payment` — synchronize sales and received payments from project management apps.
 3.6 Zoho Books
  • Endpoint: `/invoices`, `/customerpayments` — auto-create financial records from bookings and payment confirmations.
 3.7 MYOB
  • API: `/Sale/Invoice/Item` — transform aerial imagery order into invoice; `/ReceivePayment` — log bank feed transactions.
 3.8 NetSuite
  • SOAP API: `add`/`update` Invoice, Payment records using XML mapping from aerial job data.
 3.9 Microsoft Dynamics 365 Business Central
  • API: `/salesInvoices`, `/customerPayments` — real-time posting from client/project management workflows.
 3.10 SAP Business One
  • Service Layer: POST `/Invoices`, `/IncomingPayments` — reflect sales cycle and cash flow.
 3.11 KashFlow
  • API: `/invoices`, `/payments` — create invoices and capture payment settlement automatically.
 3.12 FreeAgent
  • API: `/invoices`, `/bank_transactions` — integrate booking system and payment gateway flows.
 3.13 Reckon One
  • API: `/Invoice`, `/ReceiveMoney` — automate transition from sale to payment record.
 3.14 Odoo
  • JSON-RPC: `account.invoice.create`, `account.payment.create` — connect aerial project tracking to accounting entries.
 3.15 LessAccounting
  • API: `/invoices`, `/payments` — mirror CRM action triggers to accounting records.
 3.16 Billy (now Zervant)
  • API: `/invoices`, `/payments` — generate and reconcile transaction data from aerial bookings.
 3.17 Clear Books
  • API: `/invoices/create`, `/bank/transactions/create` — reflect every sales order in accounts.
 3.18 Patriot Accounting
  • API Integration: `/Invoices`, `/ReceivePayment` — connect cash flow to project completion.
 3.19 Invoice Ninja
  • API: `/invoices`, `/payments` — automate invoice issue and payment capture.
 3.20 GnuCash (via XML/CSV Import)
  • Scheduled imports: Map exported CSV/XML of jobs/invoices to accounting entries.

Benefits

 4.1. Removes manual bookkeeping errors, ensuring accurate, up-to-date ledgers.
 4.2. Accelerates cash flow tracking and client reconciliation for each aerial project.
 4.3. Unifies all financial activities across disparate tools into one accounting system.
 4.4. Enables proactive insights on profitability, tax, and business forecasting.
 4.5. Frees up staff resources for revenue-generating aerial assignments, not paperwork.