Integration of payments with accounting systems

Purpose

1.1. Streamline payment capture from sales and service transactions directly into accounting systems.
1.2. Eliminate manual data entry and reduce reconciliation errors.
1.3. Automatically categorize revenue, fees, and taxes for each payment event.
1.4. Enable real-time updating of general ledger and financial analytics dashboards.
1.5. Accelerate month-end close and provide instant financial reporting.

Trigger Conditions

2.1. Payment received at dealership POS or online portal.
2.2. Payment confirmation from a third-party provider (credit card, bank transfer, finance partner).
2.3. Payment batch settlements received via report (daily/weekly).
2.4. Scheduled data sync or on-demand reconciliation initiated by finance team.

Platform Variants

3.1. Stripe Payments
- Feature: Webhooks for payment_intent.succeeded
- Setting: Configure endpoint to post payment data to the accounting API
3.2. PayPal
- Feature: Instant Payment Notification (IPN)
- Setting: Set notification URL for automatic event forwarding
3.3. Square
- Feature: Payment Updated Webhook
- Setting: Subscribe to updates for successful payment events
3.4. Worldpay
- Feature: Notification Service
- Setting: Input end URL and map transaction fields to accounting entries
3.5. Adyen
- Feature: Notifications API
- Setting: Set up JSON notifications for AUTHORISATION, CAPTURE events
3.6. Braintree
- Feature: Transaction Status Webhook
- Setting: Forward settlements, disbursements to accounting integration endpoint
3.7. Xero
- Function: Invoices API POST /invoices
- Setting: Push new payment data to create reconciled invoice entries
3.8. QuickBooks Online
- Function: API POST /v3/company/{companyId}/salesreceipt
- Setting: Configure mapping of transaction to sales receipts
3.9. Sage Intacct
- Function: create_invoice API
- Setting: Auto-generate posted invoices via API for each new payment event
3.10. Oracle NetSuite
- Function: REST POST /record/v1/invoice
- Setting: Insert payment data directly into accounts receivable
3.11. SAP Business One
- Function: Service Layer POST /Invoices
- Setting: Sync external payments as paid AR invoices
3.12. FreshBooks
- Function: API POST /payments
- Setting: Automate creation of payment records upon successful transaction
3.13. Zoho Books
- Function: API POST /customerpayments
- Setting: Push transactional data as customer payment entries
3.14. Microsoft Dynamics 365
- Function: POST /api/data/v9.0/invoices
- Setting: Feed payment confirmations directly into invoice module
3.15. Epicor ERP
- Function: REST POST /Erp.BO.ARInvoiceSvc/
- Setting: Auto-create AR invoices with status ‘Paid’
3.16. Shopify
- Feature: Orders/paid webhook
- Setting: Trigger payments export to accounting system
3.17. WooCommerce
- Feature: Payment Completed Hook
- Setting: Use webhook to send payment to accounting API
3.18. Mollie
- Feature: Webhook on payment paid
- Setting: Configure webhook payload to fire on payment_paid events
3.19. GoCardless
- Feature: Payment Confirmed Webhook
- Setting: Sync mandate payments with accounts via API
3.20. Authorize.net
- Feature: Silent Post URL
- Setting: Deliver settled transaction notifications to accounting endpoint
3.21. Klarna
- Feature: HTTP Notification Callback
- Setting: Catch payments captured for direct accounting integration
3.22. Wise (TransferWise)
- Feature: Webhook for Completed Payment
- Setting: Send outbound/inbound payment details for auto-reconciliation

Benefits

4.1. Reduces manual finance workload and increases accuracy of financial data.
4.2. Provides audit-compliant traceability for all payment transactions.
4.3. Accelerates financial close cycles and improves cash flow visibility.
4.4. Enables instant notification of failed, refunded, or disputed payments for rapid response.
4.5. Enhances customer experience with faster invoice reconciliation and receipt issuance.