Automatic reconciliation of payments with bookings

Purpose

1.1. Automate matching and reconciliation of incoming payment transactions with booking records, reducing manual error and processing time.
1.2. Centralize data from bank feeds, booking systems, and payment gateways for automated reconciliation.
1.3. Automate identification of discrepancies, partial, over, or missed payments against bookings in marina operations.
1.4. Ensure accurate financial reporting and reduce risk via automated cross-system validation and record updates.
1.5. Streamline communication with customers regarding payment statuses by automated notifications.
1.6. Automate audit trails to comply with corporate and maritime financial standards.
1.7. Increase scalability for fluctuating booking/payment volumes using automation.

Trigger Conditions

2.1. Detection of payment received event from payment gateway or bank API.
2.2. New booking created with outstanding invoice.
2.3. Booking status or payment status update in marina management platform.
2.4. Scheduled reconciliation interval (e.g., nightly cron, batch automation).
2.5. Manual trigger by finance/admin for reconciliation batch automation.
2.6. System alert on payment discrepancies, resulting in exception-handling automation.

Platform Variants

3.1. Stripe
• Feature: Webhooks ("payment_intent.succeeded"); API: List Charges; automates ingestion of payment events for reconciliation.
3.2. PayPal
• Feature: IPN (Instant Payment Notification) listener; automates transaction capture; API: GetTransactionDetails.
3.3. Square
• Feature: Payments API ("payment.created"); automates real-time payment entry; API to pull bookings.
3.4. QuickBooks Online
• Feature: Banking Feed API; automates bank transaction sync; Invoice/Payment Reconcile endpoint.
3.5. Xero
• Feature: Bank Statement Import API; automates payment line identification with booking record match.
3.6. SAP Business One
• Feature: Service Layer — Journal Entry API; automates booking/payments ledger reconciliation.
3.7. Oracle NetSuite
• Feature: REST API for Transaction Records; automates reconciliation map between bookings and payments.
3.8. Microsoft Dynamics 365 Business Central
• Feature: Financials API; automates payment–booking mapping in journal/posting process.
3.9. Zoho Books
• Feature: Payments Received API; automates mapping with Invoice API for booking reconciliation.
3.10. Sage Intacct
• Feature: Journal Payments API; automates validation of payment posted to relevant booking.
3.11. FreshBooks
• Feature: Payments API; automates record import and cross-checking with invoice data for bookings.
3.12. Wise (formerly TransferWise)
• Feature: Activity Feed API; automates reconciliation with external bookings feed.
3.13. Mollie
• Feature: Payments Webhook/API; automates real-time payment matching for marina bookings.
3.14. Adyen
• Feature: Notification Webhooks; automates transaction data for reconciliation against booking records.
3.15. Plaid
• Feature: Transactions API; automates banking data feed ingestion for reconciliation logic.
3.16. GoCardless
• Feature: Events Webhook API; automates direct debit payment updates linking bookings for reconciliation.
3.17. Braintree
• Feature: Transaction Settled Webhook; automates updating booking records as paid.
3.18. Chargebee
• Feature: Payment Succeeded Webhook; automates subscription or booking payment reconciliation.
3.19. BookingSync
• Feature: Bookings/Payments API; automates end-to-end synchronization between reservations and payments.
3.20. Salesforce
• Feature: Payments/Opportunities API; automates lead-to-booking payment status for reconciliation.
3.21. Power Automate
• Feature: Scheduled Flows and Connectors; automates multi-system data movement and reconciliation jobs.
3.22. AirTable
• Feature: Automations + API; automated update and matching of booking and payment records.

Benefits

4.1. Automated reconciliation reduces manual labor, operational costs, and omits data entry errors.
4.2. Automates visibility into real-time financial status, improving decision-making.
4.3. Automatedly ensures compliance and consistent audit trails for marina operations.
4.4. Automating exception handling enables immediate resolution workflows.
4.5. Automation allows scalability to meet growth in payment and booking volume in the marina industry.
4.6. Automatable notifications keep finance teams and clients proactively informed.
4.7. Automation accelerates end-of-day, end-of-month, and end-of-year closing cycles for corporate marinas.