Payment reconciliation across platforms

Purpose

1.1 Automate the end-to-end process of payment reconciliation across multiple payment platforms to ensure financial records in the accounting system of an Arab restaurant are accurate, up-to-date, discrepancy-free, and compliant with internal and regulatory standards.
1.2 Automatedly collect, compare, and match payments from credit/debit cards, online wallets, POS receipts, and third-party delivery apps against sales invoices and bank statements for real-time visibility and error detection.
1.3 Automates identification and flagging of mismatches or delays, initiates exception workflows for disputes or chargebacks, and ensures all payment data synchronizes with backend accounting and analytics tools.

Trigger Conditions

2.1 New transaction recorded in a POS/payment gateway.
2.2 Scheduled intervals (e.g., daily, hourly) for batch reconciliation automation.
2.3 Receipt of settlement reports from delivery or booking platforms.
2.4 Upload or arrival of new bank statement in connected accounting software.
2.5 Manual trigger by finance or audit team for specific reconciliation periods.

Platform Variants

3.1 Stripe
• Feature/Setting: API /balanceTransactions — automate retrieval of payment, refund, and chargeback data; schedule reconciliation jobs.
3.2 PayPal
• Feature/Setting: /v1/reporting/transactions endpoint — automate fetching of transaction summaries and details.
3.3 Square
• Feature/Setting: ListTransactions endpoint — automate import of POS and e-commerce sales for reconciliation automation.
3.4 Clover
• Feature/Setting: Sales API — automate synchronization of payment records with accounting automator.
3.5 Adyen
• Feature/Setting: /payments and /settlements APIs — automate pickup of processed transactions and settlement batches.
3.6 Toast POS
• Feature/Setting: Payments API — automate schedule to fetch daily processed payments and tips.
3.7 Talabat
• Feature/Setting: Automated export of order/payment reports via webhook or scheduled FTP; automate ingestion into reconciliation workflow.
3.8 Uber Eats
• Feature/Setting: Reports API — automate ingestion of payout and charge report files to automatedly match to in-house records.
3.9 Zomato
• Feature/Setting: Automated download/API export of reconciliation statements for comparison with sales ledger.
3.10 SAP Business One
• Feature/Setting: DI API /JournalEntries — automate creation and update of reconciled entries based on payment matches.
3.11 QuickBooks Online
• Feature/Setting: Bank Transactions API — automate syncing of reconciled transactions with accounting books.
3.12 Xero
• Feature/Setting: BankStatements endpoint — automate schedule to cross-check settlement payments with invoice records.
3.13 Oracle NetSuite
• Feature/Setting: SuiteTalk Web Services — automate creation of journal entries from reconciled payment data.
3.14 Microsoft Dynamics 365
• Feature/Setting: Data Connector — automate importing of payment history for account reconciliation automation.
3.15 Gusto
• Feature/Setting: Reports API — automate payroll and reimbursement payment reconciliation with bank transactions.
3.16 Wise (formerly TransferWise)
• Feature/Setting: Statement API — automate bank feed imports for cross-checking with sales receipts.
3.17 Revolut
• Feature/Setting: Business API /transactions — automate collection of business spending/payments for statement reconciliation.
3.18 Mollie
• Feature/Setting: Settlements API — automate extraction of payment settlements for auto-matching to order records.
3.19 Shopify
• Feature/Setting: Payments API — automate fetching payment events for comparison with inventory and invoice data.
3.20 Zoho Books
• Feature/Setting: API /banktransactions — automate pulling statements and reconciling receipts against orders.
3.21 Razorpay
• Feature/Setting: Payouts API — automate periodic collection of payment batches for automated reconciliation.
3.22 Odoo
• Feature/Setting: Accounting module API /bank.sync — automate fetching and comparison of payment data from multiple channels.

Benefits

4.1 Automates labor-intensive payment verification, reducing risk of manual errors and fraud.
4.2 Improves financial transparency and allows real-time cash position monitoring across all payment channels.
4.3 Streamlines exception handling by automatedly flagging discrepancies or delayed payments.
4.4 Reduces audit preparation time with automated, consolidated reconciliation logs.
4.5 Enables scalable and compliant growth by automating multi-platform payment processes in Arabic cuisine restaurants.