Supplier payment schedule notifications

Purpose

1.1 Automate the process of notifying restaurant managers and financial staff about scheduled supplier payments for inventory and raw materials required in Kalle Pache restaurants.
1.2 Ensure timely automated communication to prevent missed payments, improve cash flow planning, and automate compliance with vendor agreements.
1.3 Centralize, schedule, and automate the entire workflow from invoice receipt to payment alert, integrating analytics for optimized supplier relationship management.

Trigger Conditions

2.1 Automatedly trigger when a supplier invoice is received and entered into the financial system.
2.2 Automate based on approaching payment due date (e.g., 3/7 days in advance).
2.3 Automate alerts if payment status changes or delay is detected.
2.4 Automate scheduling from recurring payment cycles.

Platform Variants

3.1 SAP Business One
• Function: Configure Approval Process Automation; use "Approval Procedures" API to trigger notifications on due dates.
3.2 Oracle NetSuite
• Function: Workflow Automator; set up "SuiteFlow" to automate payable reminders and scheduled emails.
3.3 QuickBooks Online
• Function: "Payment Due" triggers via Webhooks; integrate automated notification on upcoming supplier bills.
3.4 Xero
• API: "Invoices" endpoint for status polling; automate reminders for scheduled payments.
3.5 Microsoft Power Automate
• Feature: Schedule Cloud Flows; automate supplier payment notification using pre-built Finance templates.
3.6 Zapier
• Function: Schedule by Zapier + Gmail/Slack; automate scheduled supplier payment alerts across channels.
3.7 Twilio SMS
• API: "Programmable Messaging" to automate sending SMS alerts to finance teams ahead of payment deadlines.
3.8 SendGrid
• API: "Transactional Email" automation; trigger payment alert emails with custom scheduling logic.
3.9 Mailgun
• API: "Events" & "Messages"; automate scheduled email notifications on supplier payment events.
3.10 Slack
• API: "Incoming Webhooks"; automate channel or DM notifications about supplier payments due.
3.11 Microsoft Teams
• API: "Outgoing Webhook"; automate sending alerts to accounting channels on payment schedule.
3.12 Google Calendar
• API: "Events.insert"; automate calendar reminders for supplier payment due dates.
3.13 Monday.com
• API: "Automations" and "Notifications"; automatically notify boards when payment deadlines approach.
3.14 Asana
• API: "Tasks"; automatically create tasks and reminders for scheduled supplier payments.
3.15 Trello
• API: "Card Due Dates"; automate cards and due date notifications for supplier payments.
3.16 Odoo
• Feature: "Automated Actions" in Accounting module; automate supplier payment reminder emails.
3.17 FreshBooks
• API: "Invoice Events"; automate reminders on payment due based on invoice status.
3.18 Zoho Books
• API: "Automation Workflows"; automate supplier payment notifications using Invoice module triggers.
3.19 Pipefy
• Feature: "Automations"; configure payment stage triggers to automate notifications.
3.20 Notion
• API: "Database Updates"; automate page reminders for financial due dates.
3.21 Google Sheets
• Apps Script: Time-driven triggers and email API to automate reminders from due date columns.
3.22 Airtable
• Automations: Schedule records to automate notification when payment fields are close to due.
3.23 Salesforce
• Process Builder: Schedule actions; automate lead or object notification for supplier payments.

Benefits

4.1 Automates timely supplier payment communication, reducing risk of late fees and operational disruption.
4.2 Automates compliance with vendor payment terms, strengthening supplier trust.
4.3 Automates manual monitoring, saving staff hours and minimizing errors.
4.4 Enables automated analytics on payment trends and cash flow.
4.5 Allows customizable automation across diverse channels (email, SMS, chat) for robust automation coverage.
4.6 Scalable automation suitable for single or multi-location Kalle Pache restaurants, ensuring consistency in financial management through automation.